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Budget Transfer process!

Former Member
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Brother!

we configured the funds management ( BCS) but the facing the problem following!

we created the fund center, having no budget. but when I use the budget transfer process, the system does not check the sender weather the transfer amount is available or not on the sender fund center. it would transfer any amount to the receiver fund center.

further, system will not take into consideration the amount on the sender fund center & would transfer the amount which is far more than what is availabale on the sender.

1 ACCEPTED SOLUTION

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I think You are wrong with AVC - this checks either the budget is available for invoice-booking.

You have to configure the budget consistency Check in IMG (PS>>Funds Manag.>> BCS>>BCS Budgeting>>Control Budgeting flow>>Consistency Check)

Define first the ZZ -Keyfigure like CURRENT_BDGT_AB from SAP,

Define the Check Library for Budget Address and Entry Documents with the rule that this ZZ-Key Figure with Budget SUM couldn't be negative and assign this libraries to documents or vice versa. Don't forget to customize the error message in a library.

By booking an amount which is greater than av. budget you will get with error message and booking stops. The checking by booking sometimes does't produce this error - you will see it only by booking.

You might define anothe libraries and rules which does't allow to book a budget greater than f.i. 10000000.

Good luck.

View solution in original post

11 REPLIES 11

mar_novalbos
Product and Topic Expert
Product and Topic Expert
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Hi,

There would be some points to check:

-After creation of this funds center, FMAVCREINIT with option 'Reset Index table' should be used (see note 725266).

-Derivation strategies for Control Objects and Tolerance profiles should be consistent with the newly created Master Data

-Check whether you have filters for consumable budget

Nevertheless, it looks a customizing issue. I am attaching a link to the BCS on-line help so you can find more information:

<a href="http://aiokeh.wdf.sap.corp:50000/SAPIKS2/navTreeOpen.sap?_SCLASS=IWB_STRUCT&_SLOIO=F0CA5716260211D28A430000E829FBBD&TMP_IWB_TASK=DISPLAY&RELEASE=676&LANGUAGE=EN&_SEQNUM=226&_LOIO=A01AF53B3E1A8F3FE10000000A11402F&_CLASS=IWB_EXTHLP">BCS Availability control</a>

I hope this helps..

Kind regards,

Mar

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1-After creation of this funds center, FMAVCREINIT with option 'Reset Index table' should be used (see note 725266).

I<b> checked & did the same</b>

2-Derivation strategies for Control Objects and Tolerance profiles should be consistent with the newly created Master Data

I<b> copy the standard derivation for control object & tolerance profile ^ these are consistent with my setting & mastre data. thge same i assigned</b>

3-Check whether you have filters for consumable budget

<b> NO filter setting defined</b>

Further, system only check the transfer process if any Actual or commitment document exist on the fund centr.

Any sugesstion please

mar_novalbos
Product and Topic Expert
Product and Topic Expert
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Hi again,

Sorry for the link.

Please try this:

go to help.sap.com and select:

SAP R/3 and R/3 Enterprise -> SAP R/3 Enterprise Release 470 -> English

In SAP Library, choose:

SAP R/3 Enterprise Application Components->Financials->Public Sector Management ->Funds Management ->Budget Control System (BCS) ->BCS Availability Control

And one more question: did you check the note I sent you before (983853 Missing errors from availability control for negative budget)?

regards,

Mar

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Brother Note 983853 - Missing errors from availability control for negative budget

is pertain to EA-PS 110. but we are implementing EA-PS600.

Further, I am trying to implement the consistency check.

the link you provided, I already gone through this so many time.

Thanks

mar_novalbos
Product and Topic Expert
Product and Topic Expert
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Ok, thanks for your info. Please let us know your results on consistency checks...

regards,

Mar

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Brother!

I'm unable to resolve the issue by consistency check.

brother, this standard process that the system should check automatically.

Therefore, you are requested to kindly guide me further.

brother, even the system does not takes into consideration the release budget.

we are able to process invoice on the entred budget.

Would be thankful

mar_novalbos
Product and Topic Expert
Product and Topic Expert
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Sorry!, I forgot to mention this note:

983853 Missing errors from availability control for negative budget

Please take a look as I think it is useful for you.

Kind regards,

Mar

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Thanks Mar!

I revert back after checking. further, given link is not working!

Thanks

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I think You are wrong with AVC - this checks either the budget is available for invoice-booking.

You have to configure the budget consistency Check in IMG (PS>>Funds Manag.>> BCS>>BCS Budgeting>>Control Budgeting flow>>Consistency Check)

Define first the ZZ -Keyfigure like CURRENT_BDGT_AB from SAP,

Define the Check Library for Budget Address and Entry Documents with the rule that this ZZ-Key Figure with Budget SUM couldn't be negative and assign this libraries to documents or vice versa. Don't forget to customize the error message in a library.

By booking an amount which is greater than av. budget you will get with error message and booking stops. The checking by booking sometimes does't produce this error - you will see it only by booking.

You might define anothe libraries and rules which does't allow to book a budget greater than f.i. 10000000.

Good luck.

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Thanks Brother for you reply!

just I want to confim that if the transfer process can only be controlled by Consistency check?

even when there is no budget on the fund center.

Would appreciate!

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Yes it is ! Only with consistency check even if there no budget on funds center. Unfortunally on the compare sum SAP allows no zero budget , You have to put 0,01, then it lets You save.