Config for GR/IR Clearing Account using T-code MR11

[Former Member]

Hello Experts,

Could any one please suggest where the config for the GR/IR clearing is maintained which we do using T-code MR11.

Could you please let me know the Menu path or some more information relating with this Tranaction MR11.

Thanks in advance,

Manish Singhi

[Former Member · Accepted solution]

Hi,

there is very little configuration for this transaction and you can use it without setting anything up (as long as you have the relevant number ranges set up in SPRO MM > Logistics Invoice verification > Clearing account maintenance) You need to set up the clearing account documents number range (if not already done).

You can also set the default tolerances for MR11, I will post the menu path when I find it.

Did you also want to know how MR11 is used ?

Steve B

Message was edited by:

Stephen Birchall

[Former Member · Accepted solution]

Hi,

Thanks for the info.

Will appreciate if you send me some more details on MR11 and menu path for configuration.

Thanks,

Manish

[Former Member · Accepted solution]

Hi,

MR11 is designed to show the GRs that have not yet been fully invoiced and the invoices that have not yet been fully received.

In any normal business situation there will always be some invoices for items that have not yet been received and some receipts that have not yet been invoiced. But MR11 is designed to be used to clear the OLD ones that are probably NEVER going to be completed.

So you would run MR11 with a date in the past (a few months old normally) and anything that has still got a balance (either way) could indicate that you will never get these cleared no matter how long you wait.

So you can use this transaction to clear these documents.

The best way to use it is to run it firstly with very small tolerances (value and value percentage) and very old dates. For example any PO older than 6 months that has a balance of less than 10 USD. You would prepare the list intially (without update) and see the proposed effect. If you were happy with this you can then run it in update mode and clear those documents. This will post any outstanding values correctly and close down the PO.

For example if you had a PO where you had received 99 and the invoice was for 100, the system would increase the stock value of those 99 by 1 to reflect that we paid 100 for those 99 items (and close the PO)

Similarly if you received 100 and were invoiced for 99 the clearing would reduce the stock value by 1

Both examples are affected by the valuation type (Std price or MAP) but the end result is the same.

After running it like this with small differences, the only uncleared items left would be the recent ones, or the "old" ones that have a bigger difference. You can then run MR11 with larger tolerances, view what would happen and either re run the same selection with update instead of list and clear these.

You would eventually finish up with a manageable number of POs that don't balance and the value difference is quite large. You would then have to decide if you want to leave them as they are and wait for the open amount to be invoiced (or GRd), or you can manually clear them by selecting the individual line and then selecting the clear from the menu options.

At the end of this process you should only have POs that are awaiting further postings.

You would also have to financially clear the entries that have been cleared in MR11 but this would be via the normal financial clearing transactions.

Steve B

[Former Member · Accepted solution]

Thanks for beautiful explanation Steve.

[Former Member · Accepted solution]

Hi,

You are most welcome.

Steve B

[Former Member · Accepted solution]

Hi Steve,

Would you please tell me what could be the reasons why a GR- IR document doesnt get selected in MR11 if a PO is given as reference even though there are open items in the PO.

I checked up everything but coudnt figure out.

Appreciate your response..thanks

Yaser

[Former Member · Accepted solution]

where do we maintain tolerance for MR11 clearance. how does it effect MR11. Please explain.

[Former Member · Accepted solution]

I have this very same issue - did anyone answer why a PO would not show up in MR11 even though it is open and the po number is keyed directly into MR11?

Thanks

[Former Member · Accepted solution]

Hey,

It wont show the PO's which are has not performed any GR or IR .

it will show only the PO which has done GR and the PO's which are having qty difference at the time of GR and IR.

Regards

venu gopal

[Former Member · Accepted solution]

I have a list of about 10 pos - they have a GR and IR.

They have a qty difference between qty ordered and receipt

- receipt and invoice match qty match.

I just ran MR11 and these 10 did not show up.

I'm confused

[Former Member]

Dear Sir,

I want to a Configuration for gr/ir clearing account configuration table.

If u don,t mind u can send me the Fi/Co Resumes experiance for 3 years.

Thanking you sir,

Regards

Balu

[Former Member]

Hi .. thanks for the explanation of MR11 concept..