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External Asset Acquisitions

Former Member
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Dear

FI/CO PROFESSIONALS

In External Asset Acquisitions, we have Different methods to post purchase order like with FI-AP/FI-MM ,with integration ,with non intigraton

KINDLY EXPLAIN ME whats these methods really? what is integration/non integration in this scenario , in which criteria we use these methods ?

We use Fi with vendor directly to save time but iam confusing with other methods plz

explain me ...

thanks regards

raju

Accepted Solutions (1)

Accepted Solutions (1)

Former Member
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Hi NagaRaju,

An external asset acquisition is a business transaction resulting from the acquisition of an asset from a business partner (in contrast to an acquisition from in-house production). You can post the acquisition of a purchased asset in several different ways, using different components of the R/3 System:

In Asset Accounting (FI-AA) in integration with Accounts Payable (FI-AP), but without reference to a purchase order:

(ii)In Asset Accounting, without reference to a purchase order, without integration with Accounts Payable (posting to a clearing account - with or without clearing).

(iii) In Materials Management (MM) at goods receipt or invoice receipt (refer to Processing Asset Acquisitions in Purchasing (FI-AA/MM) and Goods Receipt and Invoice Receipt with Reference to Asset).

Process Flow:Integrated Asset Acquisition Posting

If you are also using SAP R/3 Accounts Payable (FI-AP), it is recommended that you take advantage of this integration and post the asset acquisition (without reference to a purchase order) With vendor. This means that you can post the asset acquisition and the corresponding vendor payable in one transaction. Using this transaction reduces the time and energy required for data entry and the possibility of discrepancies.

Non-Integrated Asset Acquisition Posting:You can post the acquisition of a purchased asset to a clearing account rather than using integrated posting to Accounts Payable. There are two scenarios:

The asset acquisition comes before the receipt of the invoice. The offsetting entry is posted automatically. As the acquisition amount, specify the actual net amount to be capitalized. Regardless of the document type (gross/net) which you use, the system does not deduct a discount here.

The asset acquisition is posted after the receipt of the invoice. You posted the invoice as an open item to a clearing account, and now you need to clear this entry. If the clearing account used is an open item account, when you post the acquisition, you can manually clear the posting to the clearing account (vendor invoice) at the same time (transfer with clearing). The corresponding transaction allows you to select all open items, per clearing account (account type S for General Ledger account) according to varying criteria.

Cash Discount:When posting an asset acquisition integrated with Accounts Payable, your choice of document type determines whether you post gross (without cash discount deducted) or net (with cash discount deducted).

When you use a document type for net posting, the system determines the cash discount deduction automatically by means of the specified terms of payment, and capitalizes the invoice amount on the fixed asset, minus sales tax and cash discount.

During the payment run, differences may arise between the amount paid and the capitalization amount, because too little or too much cash discount was deducted. In this case, make adjustments to the APC using collective processing in the General Ledger (General Ledger->Periodic processing->Closing->Regroup-> Prof.segment adjstmt).

When you post an asset acquisition without integration with Accounts Payable, you have to capitalize the actual APC amount (without cash discount being deducted) to the asset. In this case, the cash discount is treated only on the vendor side.

Acquisition with Value Adjustments:You can post gross acquisitions, if you want to post assets that not only have APC, but also have value adjustments already. In order to use this option, set the gross acquisition indicator in the transaction type you use. The system then permits you to enter APC and accompanying value adjustments when you post the acquisition using the transaction under Postings ->Miscellaneous.

Hope I had been able to help you. Pleaae assign points.

Rgds

Manish

Answers (3)

Answers (3)

Former Member
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Thanks sredevi

i clear

regards

raju

sridevi_p
Active Contributor
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Hi,

Please award points, if u r satisfied, as way of saying thanks

Sridevi

sridevi_p
Active Contributor
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Hi,

Asset transaction integrated with Accounts Receivable or Accounts Payable

Asset transaction posted using clearing account (not integrated)

Asset transaction posted from Materials Management (MM)

<b>I Scenario</b>

In Asset Accounting (FI-AA) integrated with Accounts Payable (incoming invoice), but without reference to a purchase order.

<b>II Scenario</b>

If asset acquisition postings are not integrated, you would normally use a clearing account. This should be a general ledger account with open item management to guarantee that you can clear the account.

<i>Reasons for non-integrated acquisitions:</i>- the invoice arrived before the asset.

- the asset has already been delivered but the invoice has not.

<b>III Scenario</b>

The steps are: creation of a purchase requisition, creation of an asset master record,

<i>creation of the purchase order:</i>Using account assignment type A (A=asset) you can enter an asset master record when creating the purchase order. It is not possible yet to create an asset master record directly when you use purchase order transaction ME21N. However, it is still possible using the "old" purchase order transaction

ME21.

<i>Goods receipt:</i>When you enter the purchase order, you determine whether the asset is posted directly to Asset Accounting, and thereby capitalized, when the goods receipt is posted (valuated good receipt), or whether capitalization does not take place until the invoice receipt is posted (non-valuated goods receipt). The first option would be used when the goods receipt takes place before the invoice

receipt. When the invoice is received later, there may be differences between the invoice amount and the amount posted at the time of the goods receipt. In this case, adjustment postings are made to the asset. No corrections are necessary for an non-valuated good receipt, since the asset was not yet capitalized. However, the system uses the date of the goods receipt as the capitalization date.

<i>Invoice receipt:</i> If the goods receipt was non-valuated, the asset is capitalized, line items are created and the value fields are updated.

Regards,

Sridevi

<i><b>* Pls. assign points, if useful</b></i>

Former Member
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Dear manish /gurus

thanks of reply

i read this one before

i need some clear conceptual view for diff asset acquisitions ,

when we use these methods ,plz explain me with some examples