Reference personnel no field

[Former Member]

dear experts

In which PA infotype can we find the field "Reference Personnel No" ??

if i use a reference personnel no in recruitment in applicant activities for data transfer, will the same data be maintained in corresponding PA infotype where this field is available as standard ??

give me all info about the field reference personnel no?

is this field used when an employee is organisatinal reassigned??( performing a PA 40 action?)

snr

[Former Member]

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[Former Member]

hi expert,

i am not satisfied with your answer

how to use this infotype 031?

suppose i have a hired person with per no 100 and what no should i give in the reference per no field of this infotype 031??

in case i give some other per no say 200 to this per no 100 what will be the impact and in which table ?/

in which type of personnel action this ref per no is updated ?

i want a detailed explanation and not just giving the infotype name 031?

in brief tell me what is the impact of maintaining infotype 31?

snr

[Former Member]

Actually when you perform hire personnel action, at hire action, you would have to enter the personnel number which you want to reference at the Reference personnel number field. It will automatically create the record into IT0031.

[Former Member]

This message was moderated.

[Former Member]

dear darshan mulmule,

Your information is partially wrong. Reference personnel no field is not available in Action (0000) infotype and not in Org assignment infotype(0001). when we hire a person , system will ask for start date and action reason and reference personnel no field which will not usually be a mandatory field .

If we have customised internal number range for personnel nos for PA infotypes,then while giving a reference personnel no for that hired employee , (knowing that he has got two work contracts in the same company ) how can we give a internal personnel no for that field ( or how can we set a external personnel no for refference personnel no field?)

My important question is Under what scenarios or what business situations , we as a consultant decide to give Reference personnel no ??

[suresh_datti]

> If we have customised internal number range for

> personnel nos for PA infotypes,then while giving a

> reference personnel no for that hired employee ,

> (knowing that he has got two work contracts in the

> same company ) how can we give a internal personnel

> no for that field ( or how can we set a external

> personnel no for refference personnel no field?)

You should not change the number range.You have to hire the person twice & give the first PERNR as the Ref Pernr during the second hire. then the infotypes like 0002,0009 etc that are same would get copied from the first PERNR during the second hire. Infotypes like 0001,0008 that are specific to Job/position will have to be individually maintained.

Per SAP Help " As a rule, you only need to maintain the Reference Personnel Number (0031) infotype if you want to retrospectively create a relationship between two personnel numbers that already exist, or if you want delete a link between two personnel numbers.If you include a personnel number, all the infotypes belonging to that personnel number that can be copied, will be taken on by the current personnel number."

~Suresh

[Former Member]

Dear Natraj,

If anything is wrong what i have posted my sincere apologies for the same.

Well mistakes do indeed give an opportunity to learn something new for everyone...

<b>Please find the link from help.sap.com which clearly mentions you can enter reference personal number in infotype 0000 when an employee is getting hired</b> (well in my case i mentioned 0001 my mistake , i accept ..no harm in accepting that

You can make the reference number field visible from screen modifications in spro Mp000000 screen 2000.& you shuould have it visible in infotype 0000 screen while hiring an employee.

Here goes the link and the SAP documentation for the same :-

http://help.sap.com/saphelp_erp2005vp/helpdata/en/7e/5e058e4a1611d1894c0000e829fbbd/frameset.htm

Reference Personnel Number (Infotype 0031)

The Reference Personnel Number (0031) infotype is used to assign several personnel numbers to one employee, if the employee has different employment relationships in your company. In this case, the personnel number associated with the employee is known as a reference personnel number. This infotype establishes links between all of an employee’s reference personnel numbers.

The Reference Personnel Number infotype (0031) is used in Personnel Administration for copying information that is common to all personnel number records for an employee who has several work contracts; it is also used by Payroll.

If an employee has more than one employment relationship within your company and these employment statuses are all accounted together, you must specify the order of priority for payroll in the Reference Personnel Number Priority infotype (0121).

Reference Personnel Number

In the Reference Personnel Number infotype (0031), a list of the interrelated reference personnel numbers is stored for each reference personnel number involved.

<b>You can enter a reference personnel number in the Actions infotype (0000) when a new employee is hired. The system will automatically update the Reference Personnel Number infotype (0031) and copy certain reference personnel number infotypes.</b>

Certain infotypes are the same for all the personnel numbers belonging to one employee: These are:

Personal Data (0002)

Bank Details (0009)

If you edit these infotypes for a personnel number, the relevant infotype records for all related personnel numbers are also pulled up.

Other infotypes that define the employee’s individual working relationship can undergo different changes for the various different personnel numbers.

Organizational Assignment (0001)

Basic Pay (0008)

Country-specific infotypes for tax and social insurance

When you edit these infotypes for a personnel number the system does not call up the relevant infotype records for all related personnel numbers.

As a rule, you only need to maintain the Reference Personnel Number (0031) infotype if you want to retrospectively create a relationship between two personnel numbers that already exist, or if you want delete a link between two personnel numbers.

If you include a personnel number, all the infotypes belonging to that personnel number that can be copied, will be taken on by the current personnel number.

As far as your query is concerned i understand that is already answered rightly by Suresh as always.So all the Best & thanx everyone for the contribution.

Regards & Thanks,

Darshan Mulmule

[Former Member]

dear suresh,

thanks for your throwing light on the concept reference personnel no.

i shall take a test data and hire a person and find out , if your solution is correct

mean while , my actual question is not yet answered by u and mr darashan mulmule.

i want to know how a hired person can have two work relationship in a same company? how it is possible??

if i have two work relationship for a same person within a company, in which per no i will run payroll for him and make salary payments tohim?

what is exactly two work relationship ?

what will be the impact of that scenario in master data tables and other infotypes of the hired person?

how and and what scenario in the client company will the functional consultant decide to maintain reference personnel no for a hired employee?

what are the preconditions for this ?

please answer this first

nataraj

[Former Member]

Hi,

Darshan is right, but little change in that, we will use that Reference Personnel number in case of <b>Rehiring</b>, So that system will copy all basic master record.

Good Luck

Om

[suresh_datti]

> i want to know how a hired person can have two work

> relationship in a same company? how it is possible??

<i>The system treats the two pernrs as two diff people linked via the ref pernr.</i>

> if i have two work relationship for a same person

> within a company, in which per no i will run payroll

> for him and make salary payments tohim?

>

<i>Payroll will pick both pernrs based on their individual infotype 0008</i>

When to use a Ref Pernr actually depends on what your reqt is..

~Suresh

[Former Member]

Hi,

Please help how to copy IT0017 thorugh maintaining reference personnel number in IT0000? I want the new employee number to see his trip history related with old employee number..

Please reply

Thanks,

Neha