One time Vendors

[Former Member]

Hi,

Please provide me the following information in the case of One time vendors.

1.MM configuration

2.Posting invoices

3.Audit pros & cons using One-Time Vendor

4.Reporting (ABAP and/or User Exit)

Regards

Suresh

[Former Member]

Hi,

One time vendors can only be used for specific vendor account groups. Their is a flag for each account group in configuation for this. If one does not exist you will have to create a new vendor account group.

To create a One Time Vendor use XK01 and select the OTV account group.

When creating say a PO use your OTV account the transaction will prompt you for name, address etc (unlike a normal vendor).

You experienced a problem with OTV's whereby users couldn't be bothered to create permanent vendors and just used the OTV account

nagesh

[Former Member]

Hi,

1. MM configuration

None really, as long as you use the already existing vendor accougroup for this.

2.When you create a PO or enter an invoice for a OTV you have to manually enter the details such as the address, payment terms etc. (including the payment method and bank details in MIRO)

3.OTVs are a definite requirement, there will be circumstances where you will be using a vendor for one time only and the extra effort of raising a new master record is not justified. This is acceptable to an auditor.

The problem is that they are so easy to use that many people will use OTVs when they really should be using a proper vendor master. This is NOT acceptable and so the auditors (and the puurchasing department users) don't like it because they cannot track spend etc.

4. You normally don't need any additional ABAP or user exits. But I always recommedn a simple ABAP that reads through the POs raised against one-time-vendors and checks for misuse (looking for multiple POs with the same address (use postal code etc. for this check instead of a simple text comparison).

Steve b