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Pre-receiving of Purchase Orders

Former Member
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Hi All,

Scenario - Vendor is located abroad. The vendor ships the material as per our Purchase Order & issues an Invoice to us. The material will be received by us after 15 - 20 days as it will be in-transit, i.e. on the ship.

Requirement - I would like to know how can I receive this Invoice in my system without having actually received the item. I would like to know what movement types should i use & also how should i receive this invoice into my system, so that the system knows the item has been shipped, but is still not received into my store. Await your inputs

Vivek

Accepted Solutions (1)

Accepted Solutions (1)

Former Member
0 Kudos

Hi

For your scenario, you need to use the vendor confirmation functionality. Here, you do nothing with the invoice but by using appropriate confirmation keys (based on the shipment status, etc), your system will know the status of the shipment and also probable date of material availability at your plant.

Regards,

Jagadeesh

Former Member
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Hi Jagdeesh,

Thank you for your inputs, can you kindly explain what exactly is vendor confirmation functionality. If you can put it in steps for me, as to how I should go about it, would be very kind of you, as i am new to this.

Vivek

Former Member
0 Kudos

Hi,

As long as you have NOT set the "GR based IV" flag on the PO item (which you should only set on if you HAVE to), you can post the invoice before receipt anyway. the system will block the invoice for payment (due to non-receipt) and then when the GR is posted, the invoice can be automatically released (using MRBR as a background task).

As for confirmations, the functionality is relatively complicated to set up and maintain and so you should only use this if you HAVE to monitor the exact details of what was shipped and when etc.

Steve B

Former Member
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Hi Steve,

Thank you for that input, the first part of your suggestion would handle the Invoicing part. But i need to handle the confirmations part as well. As you said it is relatively complicated, can you let me know what steps i should follow, in order to know the details of what was shipped & when. Your inputs on this will be highly valuable.

Vivek

Former Member
0 Kudos

Hi,

I would suggest that you use your "sandbox" client and try out the standard SAP confirmation control keys on the PO.

read through the confirmation control text on the standard SAP help menues (it is too big a subject to summarise here)

there are various options on the "confirmation tab" of the PO item.

You could select each and try them out.

Then if you have any specific problems or questions post them here and we will do all we can to help.

Steve B

Former Member
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Hi Steve,

Thanks for that, will check on the sandbox machine. But can you let me know where i can find the confirmations for PO. Is OMGZ the t-code where i need to check the same? Await your inputs

Vivek

Former Member
0 Kudos

Hi,

OMGZ is not a valid transaction code in the release I am using (ECC6) and so I can't comment.

The SAP help is quite good for this area and shows you all of the codes you need.

Steve B

Former Member
0 Kudos

Hi

You may wish to read the following documentation.

http://help.sap.com/saphelp_47x200/helpdata/en/75/ee13f555c811d189900000e8322d00/content.htm

Regards,

Jagadeesh

Former Member
0 Kudos

Hi Jagdeesh & Steve,

Thank you both very much for your inputs. I will study the information given by you both & will keep you posted about my progress on the same. If i need any more clarification in this matter, will post you both on this thread itself & hence will keep this question as unanswered.

Thanks & Regards,

Vivek

Answers (2)

Answers (2)

Former Member
0 Kudos

Hi Steve & Jagdeesh,

I have carried out the configurations as per your inputs on the Sandbox & it is working fine. I have a few specific queries & look forward for your inputs.

1. Is there a T-code where i can check for items which have Inbound document created, but yet to be received via MB0A. (i.e while it is in transit)

2. Is it possible to release the blocked invoice automatically, once the GR for the items is done, i.e. w/o me having to use the MRBR transaction.

3. Is there a document, which explains the configurations to be done for EDI, ICH & Transportation (Logistics Execution) in a simple way, so i can carry it out & check for its integration with the flow of pre-receiving of PO's.

Await for your inputs.

Vivek

former_member637182
Active Participant
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Hi,

Here u not need to use any Movement Type's,

just go back to your PO,in Item details,in delivery tab u remove GR-Based-Invoice indicator and then go to MIRO and check with PO number

Thanks & Regards

suresh

Former Member
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Hi Suresh,

did you actually read any of this thread before you posted your "help"? (or just the first post)

We did not suggest that movement types have anything to do with this and I already pointed out that without the "GR based IV flag" the invoice can be posted.

Please continue to add help, but please do read the FULL thread first.

Steve B

Former Member
0 Kudos

Hi Suresh,

I agree to what Steve says, the points mentioned by you, have already been informed to me in the earlier posts, so if there is any new ideas which you have for this issue, then please do share the same & it would benefit all.

Vivek