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Former Member

Pre-receiving of Purchase Orders

Hi All,

Scenario - Vendor is located abroad. The vendor ships the material as per our Purchase Order & issues an Invoice to us. The material will be received by us after 15 - 20 days as it will be in-transit, i.e. on the ship.

Requirement - I would like to know how can I receive this Invoice in my system without having actually received the item. I would like to know what movement types should i use & also how should i receive this invoice into my system, so that the system knows the item has been shipped, but is still not received into my store. Await your inputs

Vivek

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    author's profile photo Former Member
    Former Member
    Posted on Jul 03, 2007 at 07:12 AM

    Hi

    For your scenario, you need to use the vendor confirmation functionality. Here, you do nothing with the invoice but by using appropriate confirmation keys (based on the shipment status, etc), your system will know the status of the shipment and also probable date of material availability at your plant.

    Regards,

    Jagadeesh

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    • Former Member Former Member

      Hi Jagdeesh & Steve,

      Thank you both very much for your inputs. I will study the information given by you both & will keep you posted about my progress on the same. If i need any more clarification in this matter, will post you both on this thread itself & hence will keep this question as unanswered.

      Thanks & Regards,

      Vivek

  • Posted on Jul 03, 2007 at 10:37 AM

    Hi,

    Here u not need to use any Movement Type's,

    just go back to your PO,in Item details,in delivery tab u remove GR-Based-Invoice indicator and then go to MIRO and check with PO number

    Thanks & Regards

    suresh

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    • Former Member

      Hi Suresh,

      I agree to what Steve says, the points mentioned by you, have already been informed to me in the earlier posts, so if there is any new ideas which you have for this issue, then please do share the same & it would benefit all.

      Vivek

  • author's profile photo Former Member
    Former Member
    Posted on Jul 13, 2007 at 09:50 AM

    Hi Steve & Jagdeesh,

    I have carried out the configurations as per your inputs on the Sandbox & it is working fine. I have a few specific queries & look forward for your inputs.

    1. Is there a T-code where i can check for items which have Inbound document created, but yet to be received via MB0A. (i.e while it is in transit)

    2. Is it possible to release the blocked invoice automatically, once the GR for the items is done, i.e. w/o me having to use the MRBR transaction.

    3. Is there a document, which explains the configurations to be done for EDI, ICH & Transportation (Logistics Execution) in a simple way, so i can carry it out & check for its integration with the flow of pre-receiving of PO's.

    Await for your inputs.

    Vivek

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