DMS - Information Needed

[Former Member]

Hi All,

I am working on DMS. I am a fresher in this domain. I need some help to understand the different options available with DMS.

I need clarification on the following front

1. Can we use DMS without Content server ? If yes then how ?

2. If we use DMS with Content server then how this is Linked with Knowledge management in Enterprise Portal ? through KPRO (Knowledge Provider) ? Can we access all the DMS functionality through EP then ? How we can integrate DMS in EP ?

3. Can you pls explain the concept of using File Servers for document storage in DMS ?

4. What are the Pro's and Con's of different options ?

Pls help me out with this. Any sort of help is welcome.

Also if you have any master guide or user manuals pls send me. Mail Id purnendumaiti@yahoo.co.in

Thanks and warm regards

Purnendu

[Former Member · Accepted solution]

Hi

See this

SAP DMS - Document Management System

SAP DMS are for storing documents such as CAD drawings, Materials pictures etc.

With the document management system, users will be able to view the documents with ease within their SAP systems.

Installing the SAP DMS requires a little bit of planning on how you want to do it.

You have to give a little thoughts to stuff such as :-

1. The total numbers of documents that will be store monthly.

2. The average file size of each documents.

3. The capacity of your present R/3 system.

4. Your present network bandwidth.

5. Document Archiving Strategy.

6. Backup and Recovery Plan.

Additional purchasing of hardware are required, especially if you have large amount of documents to stored.

With this in mind, you can then decide on how you want to do it.

You can do this in a few ways :-

1. Import the documents into the R/3 system.

2. Use an external document server.

3. Have a dedicated PCs where all the documents are stored.

Most companies that intend to used DMS will opt for Option 2 as they does not want to overstretch the R/3 database.

Options 1 requires you to setup the conversion interface.

The conversion interface allows R/3 to automatically covert your files and import it into the R/3 database.

Here is a simple example of storing documents into your PCs, just to have a feel how the SAP DMS works:-

For those using Citrix, you have to set this at the Citrix Server where the SAPGUI is located.

Configure SM30 - V_TDWE_C1

Put this command in your autoexec.bat

SET HOSTNAME=PC1234

Restart your pc.

You can create/manage your documents in transaction code CV01N / CV02N

Assigning Documents to a Material Master Record

Access a material master record in Create or Change mode, and select Basic Data.

To create links to documents, choose Additional data -> Document data.

The Link to Documents dialog box appears.

Assign one or more documents to the material.

If you do not know what the document number is, you can search for it using the search help or by choosing Find document.

When assigning a document to a material, you have the following options:

1. Viewing the document by choosing it in the Link to Documents dialog box.

2. Viewing any originals of the document by positioning the cursor on the document and

choosing Display originals in the Link to Documents dialog box.

To return to the Basic Data screen, choose Continue.

Save your data.

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Regards

Anji

[Former Member · Accepted solution]

Hi Anji,

Thanks for your info.

It helped me a lot to understand the document storage options. I understand Content server is a better solution for large volume data storage. But If I use Content server how I can integrate content server with R/3 and also with Enterprise Portal ? My goal is to access DMS from EP frontend. How can I use "Business Package for DMS Connector for KM " for this purpose ?

Also pls tell me how File Servers can be used for DMS original document storage ? What are its advantage or disadvantage ?

Thanks and warm regards

Purnendu

[Former Member · Accepted solution]

Hi Anji,

I need urgent help regarding the following.

Can you pls explain me how File Server works with SAP DMS ?

Can I use sharepoint site (interner site for document storage) as a file server ?

How to do the configuration/integration ?

Can you Pls reply to my queries soon ?

If you have any documentation pls send it to my email id purnendumaiti@yahoo.co.in

Thanks in advance and warm regards

Purnendu

[Former Member · Accepted solution]

Hi,

to use SAP DMS you just need any SAP ERP system, it is an integral part of ERP.

documentation can you find here:

http://help.sap.com/saphelp_erp2005vp/helpdata/en/c1/1c31a243c711d1893e0000e8323c4f/frameset.htm

Documentum repository can not be configured directly. Therefore you would need an Integration software. This is being provided by Documentum.

You can browse through this link

/thread/315373 [original link is broken]

These links will surely help you

Regards

[Former Member · Accepted solution]

Hi Kiran,

Thanks for your reply.

But unfortunately I can't open the thread links you have sent.

It's giving me problem 404.

So I can't check it till now.

I have a request if you have any information regarding the File server for DMS pls let me know.

waiting for your reply.

Thanks and warm regards

Purnendu

[Former Member]

Hi Karthikeyan,

I really don't understand the your answer.

Can you pls provide me some inputs regarding the problems I am facing ?

Thanks and warm regards

Purnendu