Preventing files being attached in PM.

[Former Member]

Firstly, I would like to prevent users from being able to attach files to equipment records, work orders etc. How can this be done?

Secondly, is it possible to prevent users from attaching files to pieces of equipment but allow them to attach URLs (using the 'Create external document (URL)' menu item)?

Basically my organisation would like to allow users to link to image files relating to equipment (which would be stored on a common drive) but not allow images to be uploaded to SAP.

Thanks,

Rich

[former_member743677 · Accepted solution]

hi,

You can restrict the users from uploading the images by limiting the authorizations to only display the documents.

Thus they can only display the images but cannot upload in SAP.

Your second problem can also be solved by restricting the authorizations.

[Former Member · Accepted solution]

This was my thought, however, I'm having some trouble locating the authorisations which apply to these documents. Any suggestions?

Thanks.

[former_member743677 · Accepted solution]

HI,

Give the T-code authorization to display in the authorization role's menu add transaction.

System automatically asks you to edit the authorization and takes you to the DMS node of authorizations.

Here you can restrict as per the document type, plant etc .

Points if helpful!

Thanks ,

bye

[Former Member]

Solved it so thought I better post back for anyone with the same problem in future.

I removed the ACTVT '60 Import' from the authorisation object S_GUI in the role and the user could no longer attach files, but could still attach URLs and internal notes.

Rich.