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Former Member

SAP Business One Fixed Asset Ordering

Hi All,

I'm looking for information on the order and maintenance of Fixed Assets. To explain further, I've looked at all the flows and videos provided from SAP and they are as follows. Definition > Activation > Depreciation > Adjustments > Retirement.

The questions I have are how do other businesses do it? at our facility we have finance controlling the portion on definition / activate and depreciation but our Supply Chain does the ordering / talking with the vendors.

So Current status.

Users need product, they submit request with information. Procurement person takes it does the quoting and ordering. He creates a PO with the vendor with a "Dummy" part number (If multiple items than more than 1 line item but can be the same asset). sends the notification to the finance team and they create the Fixed Asset. Then that number replaces the number on the PO (not all lines just top line). the PO comes in and the Inventory Team receives the Fixed Asset. (PO Line item is now closed).

The Goods Receipt PO is now created (and line item is open)

Finance team does the AP invoice against the Fixed Asset, (leaving the GR PO open) can do AP Invoice against the.

Sometimes we have 5 items we're buying that may be 1 asset but purchasing breaks the line items out (Add-ons to a machine or similar). We then have the issue of multiple lines being open.

So basic question, how do other businesses handle this process? do you create POs and GR POs?

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