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Travel Expense HRP configuration in PRT3 table - dependend from company code

Dear experts,

We have the case that there is only one chart of accounts for different countries / companies.


Now we need to set the posting for one company to the clearing account and fot another one to the vendor.

Is this possible?

HRP is actually set to
1RR = xxxxxxx account / xxxxxxxx account

As I understand we should have 1RR = *KP for the posting to the vendor.

Thanks a lot for your help.

Regards,
Claudia

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2 Answers

  • Best Answer
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    Former Member
    Jul 31, 2017 at 07:14 AM

    Hi Claudio

    this is quite easy.

    Of course, as you noticed, HRP can either be set up for vendors or balance sheet account postings. This setting is global and not depending on any company code.

    This means, that as soon as you need vendor postings for at least 1 group of employees, HRP must be set up for vendors (posting keys 21/31) . That much is clear.

    The maintainance view V_T706K however offers 2 possibilities of offsetting posings: via the "symbolic account for offsetting" which goes via HRP and also via the "2nd symblic account for offsetting" which goes via HRT (40/50) just like the 1st symblic account.

    And so use the 2nd symbolic account for offsetting for balance sheet account offsetting positings.

    Additionally, you may "abuse" the activity HRV. Abuse, because actually, HRV is forseen to be used for special ledger indicator postings for advances. Please have a look to notes:

    https://launchpad.support.sap.com/#/notes/2418122

    https://launchpad.support.sap.com/#/notes/2415659

    https://launchpad.support.sap.com/#/notes/2395866

    https://launchpad.support.sap.com/#/notes/2381664

    https://launchpad.support.sap.com/#/notes/2379656

    You may set up HRV with posting keys 40/50 without special ledger indicator and so you can use HRV for balance sheet offsetting posting. You should however be aware that the possibility to use special ledger indicator for advances is then lost for good.

    You should also be aware that V_T706K is maintained per trip provision variant.

    Gerhard

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  • Jul 24, 2017 at 08:29 PM

    Hello,

    HRP is actually set to
    1RR = xxxxxxx account / xxxxxxxx account

    Assuming you meant to set [or was already set] General Modifier 1RR = 1 Individual Vendor. We have One COA for various Countries and Company codes as well. I think, setting 1RR = *KP for the posting to the vendor should suffice your above requirement.

    Regards,

    Sudhakar*


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    • Hi Sudhakar,

      The case is different.

      We have one COA for different companies.
      For some we need to post it to an individual vendor for others to a clearing account. Depending on the rules and laws in the different countries.

      Regards,
      Claudia