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Text determination

Hi Gurus

Can any ane explain me what is text determination,

Thanks in advance

Sneha Reddy

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  • author's profile photo Former Member
    Former Member
    Posted on Jun 13, 2007 at 06:16 AM

    Text Determination

    Using text determination, one can automatically copy a text line from one text object to another, such as from a customer master record to a sales document.

    IMG  SD  Basic fncs  Text determination, Define text types [VOTX]

    The SD module is used in the text determination for the following text objects:

    1) Customer – central texts, accounting texts, text concerning contact persons, sd texts

    2) Sales document, Delivery, Billing document – Header texts and item texts

    1) Select one of the text objects and select the button “text types”, to define the permitted text types for the text object.

    2) Once the text type has been created, one needs to define the access sequences. However, access sequence is not necessary for the customer master record text, as the customer master record is the highest level possible in text determination.

    3) After creating the access sequences, one then proceeds to create the text procedure by selecting the text procedure button.

    4) After the procedure has been created, one can proceed to assign the text types to the procedure. This can be done by selecting the button “texts in procedure”.

    5) Now assign the procedure to the customer’s account group or sales doc type or anything else for that matter. This is done by selecting the button “ text proc. Assignment”.

    TIP: In the maintenance of access sequences, it is useful to know the different text objects. The most common are as follows:

    KNVV – customer sales texts (customer master sales screens)

    KNA1 – customer master central texts (customer master general screens)

    KNB1 – accounting texts

    MVKE – texts from the sales text screen in the customer master

    Regards,

    Rajesh Banka

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  • author's profile photo Former Member
    Former Member
    Posted on Jun 13, 2007 at 05:11 AM

    Hi,

    Hi,

    Text Determination Procedure steps

    1.spro,sd, basic functions,text control, define text types.

    There select the text object(Customer) and select the area(Ex:Sales and distribution) and click on Change. There u define ur own Text determination procedure .Here u can maintain whether the text is obligatoryor not

    2. Assign the Text determination Procedure(Assign it to account group in case of Maintainng Text information at the customer).

    3. Maintain the Text information(Ex: In customer master, go to sales area data,in the extra click on Texts and maintain the text information there).

    For further information on Text determination refer to

    http://help.sap.com/saphelp_470/helpdata/en/90/758534c960a134e10000009b38f83b/frameset.htm

    Reward points if it is helpful.

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  • author's profile photo Former Member
    Former Member
    Posted on Jun 13, 2007 at 05:21 AM

    Hii Sneha,

    1)The text determination procedure is created for a text object, the possible text objects are Sales Doc-Header

    -Item

    Same for Delivery and billing documents, further the text objects can be customer/material info records, shipment doc. header, for customer master the texts can be central/contact person/SD texts.

    1,a)The text determination procedures assigned to respective objects, like for customer master it is assigned to the account grp of the customer master similarly for sales header it is assigned to the sales doc type, for item to the item category so on & so forth.

    1,b) These text determination procedures have Text IDs(You can consider Text IDs as similar to condition types in Pricing) which will have an access sequence attached to them.

    1,c)This access sequence will have a sequence for the text ID according to the text objects.

    And depending on where the text determination procedure is assigned the text is obtained for the object as per the records.

    You can find these at IMG>Sales & Dist.>Basic functions>text control select any of the options there.

    1) T-code VOTXN ,for the text object Customer >Sales and distribution >click the Text types-->create your 4 digit Text ID

    2) Come back to initial screen of this t-code and again selct the text object Customer-->Sales and distribution and click change. Select the text procedure and double click on the Text IDs in text procedure.Here you create a new sequence and select the 4 digit Text ID you have created initialy.

    3)Asign the Text procedure which you have selected in step2 and double click onText procedure assignment .Here you assign the Text ID to the Customer Accout group.

    4) In the customer master,sales area tab >Extras menu >text,Select the text which you have created now and enter text into it. and save.

    The text which you have created now ,can be used for multiple purpose(Ex.sales order,delivery,billing,pricing,inforecords,legal). for example in this case, You just want to display this text during sales order processing,then proceed as follows,

    5)T-code VOTXN ,for the text object Sales document >Header >click the Text types-->create your 4 digit Text ID.

    6) Come back to initial screen of this t-code and again selct the text object Sales document-->Header and click change. Select the access sequence and create new acces sequence(This access sequence is similar to that of in Pricing).Select this acces sequence and double click the access sequence for text ids.Here in the first column this is Serial no.second column is text object(This is the area from which text has to be refer.In our case we have created the customer Text object for sales and distribution area,so i.e.KNVV) and the next column is Text id,This is the id which we have created at customer text object for sales and distribution initialy,at step 1). The next column is partner function,it will identify for which parter this text has defined.Next 2columns are Languages(if you want to define for all langugage or specififed language),next column is for specified languge for partner function.if you have any requirement to be fulfilled you can create those requirements in the next columns or else leave blank,save and come back to text proceudure.id.

    7)Select the text procedure(for ex.01-Sales header) and double click on the Text IDs in text procedure.Create new entries Fill in the sequence and the text id which we have created for sales document-header(in step 5).There is a small check box in the 3rd column which is used whether the text should be refered or copied(this is used if you want to modify the text during the sales order processing or just dispaly the originail text as it is),next column is whether the text should be displayed while creating or it is not obligatory, last column is acces s sequce,this is nothign but the sequence which we have created in step 6) and save.

    8)in the final step assign the text proceudre id to the particualre sales order.

    As already we have created the customer text in the customer master record,so during the processing the sales order,the text should be displayed once the customer number is keyed in.

    Reward Useful Points

    Chandu

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  • author's profile photo Former Member
    Former Member
    Posted on Jun 13, 2007 at 11:04 AM

    HI Refer below

    Texts in Sales and Distribution

    Purpose

    In a business relationship, it is essential that business partners exchange information throughout the logistics chain. In sales and distribution, this exchange of information is supported by texts in master records and documents. You can maintain these texts for one particular customer or define them so that they can be used more flexibly.

    Texts can be used in many areas of sales and distribution:

    Sales notes for customers

    Sales texts for materials

    Explanations in order confirmations

    Shipping instructions in deliveries

    You can define as many text types as you require (sales texts, shipping texts, internal notes, supplement texts etc.) for master records and documents.

    You can take the settings for the texts from Sales and Distribution Customizing under Text control.

    Features

    You store the texts that are to serve as information carriers in the system and in the output in the customer master record, the material master record, and in the sales and distribution documents. In addition the following processing and control functions are supported:

    Texts are proposed from the master records in the sales and distribution documents, if you have made the appropriate setting.

    Texts can be copied from a reference sales and distribution document into another sales and distribution document (e.g. from an inquiry into a sales order or from an order into a delivery).

    The copying of texts can be made language dependent, if required.

    You can change copied texts.

    You can integrate standard texts into the sales and distribution documents.

    http://help.sap.com/saphelp_47x200/helpdata/en/38/9e9263a1f611d199ad0000e8a5bd28/frameset.htm

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