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Approval of Hiring Action PA40

Jul 11, 2017 at 04:10 AM


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Hi Folks,

I have requirement that whenever hiring is processed through PA40, master data will only be created only if Manager HR approve the request. Otherwise neither the personal number should be generated nor master data of an employee would be created. Can I do this through any standard process?

helpful answers will be highly appreciated.

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2 Answers

Niladri Bihari Nayak Jul 12, 2017 at 05:32 AM

Dear Sami,

I would appreciate inputs from Antoine and Ankush ! Kudos to them. In the , meanwhile, you can refer below SCN thread and take ABAP help if required- (Refer : Solomon's response) (Refer : Mike's reply)



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Former Member Jul 11, 2017 at 04:16 AM

By Standard functionality i guess its not possible.

you can hire the employee lock the perner in infotype 3 unless the approval is done, with the help of wofkflow.

In any case enhancement would be required.


Ankush Panwar

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Hi Ankush,

Thanks for the immediate response, but in this case, employee number will be generated


Ankush gave you an excellent answer. Does it really matter if you consume one employee number and disregard it if the manager does not approve the hiring?

PA40 is not made for your requirement but the workaround offered by Ankush is very valid.

If employee number consumption is your main area of concern you can always create an employee with a specific range let say 9*. If the manager does not approve then you can delete the employee 9*, if the manager does approve you copy this employee 9* to your regular number range and delete the 9* one. Ankush approach is easier though.

Another alternative for you would be to look at the HCM administrative services offering of SAP. Outside PA40 this become a regular requirements that process & forms can handle.




Hi Antoine,

Thank you but can you provide me a documentation of Process & Forms for the similar requirement? I would really appreciate if this requirement can be handled through any standard Process & Forms or any workflow as well