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Availability check and TOR

Former Member
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Hi all,

Our requirements are to use a cash sales/rush order process. We want to be able to seel materials without a delivery process involved. In other words, the customer comes and asks for material A. This doesn`'t happen very often as the business is a repair centre, and we use RRB to invoice the customer. However when the customer does ask for a part there and then we need to be able to sell it to them. I was thinking of using a BV cash sales order (without the delivery process) or maybe a Rush Order.

Which one is more appropriate for our scenario?

So far I've been using the ZBV (copy of BV) and have no delivery process in place. However, when I create a sales order, the stock is not being updated. I've posted my config on my blog.

http://sapqueries.blogspot.com/

Can someone point me to the right direction?

Thanks in advance

Michalis

Accepted Solutions (1)

Accepted Solutions (1)

Former Member
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Hi,

IT is the perfect setting. here u had to hide delivery process so we have to do in delivery - billing copy controls only i had worked on the same setting configuration.

regards,

satya narayana

Answers (5)

Answers (5)

Former Member
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Thanks,

I'm using a custom material type but it is a stock material. For instance:

Material 00001 is used in service orders (PM). When it is assigned to an order, a reservation is created. Then stock is being issued to the order, via the reservation. The stock levels are updated. Then we run DP90 for the service order and a sales document is created (type DR). The item category used in this case does not use Availability check or TOR because that has already been done in the service order.

Now, when a service order is not used, and DP90 does not take place, we want to be able to create a sales order (type ZBV) and in this case we want the quantity to be updated.

Am I on the right track here? Can you have the same material being used in 2 different sales document types, where one does Availability check and the other doesn't? I assume this is done via the item categories and schedule line categories, requirement class, requirement type, MRP type et.c

Do you see anything wrong in these screenshots of my config?

http://sapqueries.blogspot.com/

Former Member
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Also,

After creating one order, in MMBE the stock value is not updated. When I go to CO09 however the "Quantity received or quantity required" is -1 and the "Available quantity" is 1 but the "ATP quantity" is not being updated.

Any ideas?

Former Member
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In most of the case, we use the Standard Availability check either 01 or 02 & require to do no specific configuration. <b>You can definately continue to use ZBV, but ensure that the material type is not DEIN, but it should be either ROH, HALB, FERT, HAWA, etc which are stock material</b>.

Regards,

Rajesh Banka

Former Member
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<b>ATP</b>

Types of Availability Check in Sales and Distribution

Processing

There are three types of availability check:

_ Check on the basis of the ATP quantities

_ Check against product allocation

_ Check against planning

The following SD-specific control features need to be maintained in Customizing:

_ Checking group

The checking group controls whether the system is to create individual or collective

requirements in sales and shipping processing. In addition, a material block for the

availability check with transfer of requirements can be set here. The checking group can

also be used to deactivate the availability check. This option was created especially for

the assembly order so that when the bill of material is exploded in the assembly order,

the individual components, if necessary, can be classified as non-critical parts as far as

procurement is concerned.

The checking group specifies in combination with the checking rule the scope of the

availability check. It is proposed in the material master record on the basis of the material

type and the plant, and copied into the sales and distribution documents.

_ Checking Rule

You use the checking rule to control the scope of the availability check for each

transaction in sales and distribution. You also specify whether the check should be

carried out including or excluding replenishment lead time. The individual checking rules

define by transaction, which stock and inward and outward movement of goods should

be taken into account for the availability check.

_ Schedule line category

You can control with the schedule line category whether an availability check and

transfer of requirements should be carried out in the sales documents. The possible

settings for this at schedule line level are dependent on the settings in the requirements

class which is determined from the requirements type of the material.

_ Delivery item category

The delivery item category can be used to control whether an availability check takes

place in deliveries.

Requirements type

The various requirements are identified by their requirements type. The requirements

type refers to the requirements class and its control features.

_ Requirements Class

The requirements class contains all control features for planning such as relevance for

planning, requirements planning strategy and requirements consumption strategy. In

addition, it is specified at a global level whether an availability check is to take place for

the material in the sales and distribution documents on the basis of the ATP quantity

(ATP = available to promise) and whether requirements are to be passed on. A finer

degree of control can be obtained for sales documents using the schedule line category.

Replenishment lead time is only included in the check performed on the basis of the

ATP quantity.

Prerequisites

An availability check can only be carried out if the following prerequisites have been fulfilled:

_ The control elements described above for the availability check must be maintained in

Customizing for Sales and the relevant assignments made to the sales transactions

_ The availability check must be switched on at requirements class level and - for the

availability check in the sales documents - at schedule line category level

A requirements type must exist by which the requirements class can be found

_ A plant must be defined. It can either be proposed from the customer or material master

record or can be entered manually in the document.

_ A checking group must be defined in the material master record on the Sales/plant data

screen in the Availability check field

Configuring entries of the Availability Check

IMG&#61664;SD&#61664;Basic fncs&#61664;Availability check and TOR&#61664;Availability check&#61664;Availability check with ATP logic or against planning&#61664;Define checking groups

You can use SAP std checking groups of 01 for summarized reqts or 02 for daily reqts or u can create ur own.

The columns total sales and total deliveries are selection options whereby u can configure a checking rule to sum up reqts to post to MRP either individually or by day or week.

Column 5, Block qty; set this block if u want several users to be able to process the material simultaneously in different transactions without blocking each other. The No Check indicator is used when u want a material to not be relevant for an ATP check.

Defining a material block for other users. The Block checkbox is an indicator that enables u to block the particular material from being checked for availability if it is already being checked at the same time by another user.

Defining the default value for checking groups. However should no entry exist for the checking group in the material master record, one can set a default value per material type and plant.

Controlling the availability check. In this section, u tell the system what stock on hand and what inward and outward movements of stock it must take into account when performing the availability check. These settings are based on the checking group that is assigned to the material master record and the checking rule that is predefined and assigned to the sd transaction. The carry out control for the availability check must be maintained for both the sales order and delivery.

<b>TOR</b>

IMG &#61664; SD &#61664; Basic fncs &#61664; Availability check and TOR &#61664; TOR

A line item in the sales order creates a schedule line. The schedule lines in the sales order transfer the requirements through to MRP. You can select the docs on which you want the TOR to happen. For ex, not for quotations.

The TOR aims to ensure the ordered materials are available for the requested delivery date. The TOR can be set for individual or for collective requirements (materials master&#61664;sales/plant view).

The TOR is dependent on the following data:

The reqts type, reqts class, checking group and schedule line category.

The reqts type and class are determined in the strategy group (material master&#61664;MRP3)

For TOR to be carried out, a few criteria need to be met:

Plant assigned to line item level, schedule line category should be switched on at TOR, TOR must be switched on at the reqts class level, checking group must be defined and allocated to the material master record (sales/plant view in the availability check field)

The reqts class is the controlling factor for the availability check and the TOR for all sd types.

Configuring the TOR:

1) Use std 041 reqts class or copy and rename it. Use the indicators to select if this reqts class must carry out an availability check and/or a TOR.

2) Define the reqts types. A reqts type is allocated to a single reqts class and not vice versa. It is based on the item category and the MRP type of the material.

3) Assign the rqts type to the relevant item category in the sales order and the MRP type found on the material master record.

You can select an alternative search strategy where u assign the reqts type to item category and MRP type. Can select source as 0, 1 or 2. (1 = Item type and MRP type strategy).

4) The TOR and Availability check can be selected/de-selected at the schedule line category level.

5) Block qty confirmation in delivery blocks. This is used to block the reservation of the TOR from MRP.

6) Maintain requirements for TOR. Requirements can be used to determine that the TOR to MRP is not carried out unless a number of conditions are met.

Availability Overview = CO09 &#61664; order qty, sd doc no, item no, requirements class.

Stock requirements list = MD04 &#61664; sd no or dly no, line item, schedule line placing the demand

Stock overview = MMBE &#61664; total stock per company, then plant followed by storage location, and finally a breakdown per batch.

Former Member
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Hi Michalis,

U req. is to sell the goods with out delivery process , billing has to be done like in cash sales. For this we have to do settings in Copy controls of VTFL , i.e for delivery to billing - ( LF to F2) in the header data we have a field Copy requirement..for the standard order the copy req. is 003 ( Header/ delivery -related) so change the Copy req. to 011 ( Delivery w/o GI ) . by this settings u can sell with out delivery.

if it Helps Reward Points

Regards,

Satya Narayana Reddy

Former Member
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I'm not sure I would need copy requirements fo Delivery to billing.

If you look at my config, you'll see that I've set the Sales Item Category to Not relevant for delivery. I think that when doing that the system does not let you create a delivery. Then the copy control is between the sales document and billing. Is that the correct way of doing it or do I need to have a delivery document in my process?

Former Member
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go to oms2 and check whether for ur material type qty and value updation has been done or not

kiran

Former Member
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Hi,

Thanks for the quick response. Both the Quantity Updating and Value Updating indicators arer selected. Anywhere else I can look?