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Former Member

Document Management System

Hi All

I need clarifacation for the following scenario.

In Document Management System when we create and attach the Document to the master data (Say Material Master) i am able to open the document attached on my system but it was not opening in other system under network.

Can any body give the solution . It very urgent. Pl help me.

My email ID rchandra9@hotmail.com

Ram

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2 Answers

  • author's profile photo Former Member
    Former Member
    Posted on May 29, 2007 at 03:25 AM

    for general information on DMS issues, please see the

    SAP Online Documentation which contains all necessary things to know about DMS.

    You can find the documentation under http://help.sap.com at point:

    Cross-Application-Components

    - Document Managment

    Hope this information will help you. If you have any other specific questions on DMS, feel free to ask here or open a customer message on the SAP Service Marketplace under component CA-DMS.

    Best regards,

    Rajesh Banka

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  • author's profile photo Former Member
    Former Member
    Posted on May 29, 2007 at 05:11 AM

    SAP DMS - Document Management System

    SAP DMS are for storing documents such as CAD drawings, Materials pictures etc.

    With the document management system, users will be able to view the documents with ease within their SAP systems.

    Installing the SAP DMS requires a little bit of planning on how you want to do it.

    You have to give a little thoughts to stuff such as :-

    1. The total numbers of documents that will be store monthly.

    2. The average file size of each documents.

    3. The capacity of your present R/3 system.

    4. Your present network bandwidth.

    5. Document Archiving Strategy.

    6. Backup and Recovery Plan.

    Additional purchasing of hardware are required, especially if you have large amount of documents to stored.

    With this in mind, you can then decide on how you want to do it.

    You can do this in a few ways :-

    1. Import the documents into the R/3 system.

    2. Use an external document server.

    3. Have a dedicated PCs where all the documents are stored.

    Most companies that intend to used DMS will opt for Option 2 as they does not want to overstretch the R/3 database.

    Options 1 requires you to setup the conversion interface.

    The conversion interface allows R/3 to automatically covert your files and import it into the R/3 database.

    Here is a simple example of storing documents into your PCs, just to have a feel how the SAP DMS works:-

    For those using Citrix, you have to set this at the Citrix Server where the SAPGUI is located.

    Configure SM30 - V_TDWE_C1

    Put this command in your autoexec.bat

    SET HOSTNAME=PC1234

    Restart your pc.

    You can create/manage your documents in transaction code CV01N / CV02N

    Assigning Documents to a Material Master Record

    Access a material master record in Create or Change mode, and select Basic Data.

    To create links to documents, choose Additional data -> Document data.

    The Link to Documents dialog box appears.

    Assign one or more documents to the material.

    If you do not know what the document number is, you can search for it using the search help or by choosing Find document.

    When assigning a document to a material, you have the following options:

    1. Viewing the document by choosing it in the Link to Documents dialog box.

    2. Viewing any originals of the document by positioning the cursor on the document and

    choosing Display originals in the Link to Documents dialog box.

    To return to the Basic Data screen, choose Continue.

    Save your data.

    Regards,

    Rakesh

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