Archivability check?

[Former Member]

I am trying to use SARA to archive Vendor (FI_ACCPAYB) and customer (FI_ACCRECV) master data and I want to know what checks the system uses to determine if a record is archivable. For example does it check that there are no transactions in the system (both open and historical), or does it only validate that there are no open transactions. How can I find this type of information?

Thanks for your help!

[former_member196398]

Hi Page,

From SAP - Help,

<b>Customer Master archiving Prerequisites:</b>

The master record of a customer account cannot be archived immediately. The system first has to check whether the following requirements have been met:

The account must not contain any transaction figures in the system. Transaction figures from previous years that have not been archived will also prevent the system from deleting the account master record.

The account must be marked for deletion in its master record.

You should block an account for posting before you mark it for deletion. The only effect this deletion flag has is to cause a warning to be issued every time you subsequently try to post to this account.

You can delete the test data before going live with your system. For more information, see the Delete Customer Master Data activity in the Implementation Guide (IMG) for Accounts Receivable and Accounts Payable.

Help Links,

<a href="http://help.sap.com/saphelp_47x200/helpdata/en/01/a9b3a6455711d182b40000e829fbfe/frameset.htm">Archiving & Deleting Customer Master</a>

<a href="http://help.sap.com/saphelp_47x200/helpdata/en/01/a9b3a6455711d182b40000e829fbfe/frameset.htm">Archiving & Deleting Vendor Master Records</a>

Hope this helps....Reward your points if so,

Regards,

Prasobh