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hi

What is credit control? And the credit management?

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  • author's profile photo Former Member
    Former Member
    Posted on Apr 20, 2007 at 12:44 PM

    Hello

    <b>CREDIT MANAGEMENT –</b>

    Most transactions in SAP enable customers a time period in which to pay their accounts. These time periods are shown via the ‘Payment Terms’ as assigned to the customer master record. If a customer fails to pay the outstanding amounts by the end of his allowed payment term, it would be considered as a breach of the agreement and the company will govern his allowed credit limit more closely in future.

    In order to manage these situations, SAP provides set credit limits per customer as well as maintenance of the system responses in case a customers credit limit is exceeded.

    Customers Credit Limit = permitted limit of the value of open items such as invoices not yet paid + value of open sales orders.

    The actual credit limit of a customer is assigned in SAP easy access at logistics – financial accounting – accounts receivable – credit management – master data – change (FD32)

    A credit control area is an organizational unit comprised of one or more company codes. Every company code is assigned to a credit control area and there cannot be more one credit control area for a company code. Menu path: IMG – enterprise structure – definition/assign – financial accounting – define credit control area (OB45) or assign company code to credit control area (OB38).

    Note: it is possible to assign a credit control area to a “sales area”. This is a more specific assignment than the assignment to the company code. Menu path: IMG – enterprise structure – assignment – Sales & Distribution – assign company code to credit control area

    A credit check can occur in three places – the sales order, the delivery and the goods issue.

    The system can use a simple credit check, a static credit check, or a dynamic credit check.

    <b> Reward if helps</b>

    Regards

    Sai

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  • author's profile photo Former Member
    Former Member
    Posted on Apr 20, 2007 at 12:47 PM

    Hi ttr,

    The credit control area is an organizational unit that specifies and checks a credit limit for customers.

    A credit control area can include one or more company codes. It is not possible to assign a company code to more than one control control area. Within a credit control area, the credit limits must be specified in the same currency.

    Static credit check

    Static credit check uses the value of confirmed quantities, regardless of delivery date. It also uses the open receivable balance and special general ledger accounts relevant for credit. You can also include open orders (regardless of delivery date) and open deliveries. Open deliveries include all quantities in deliveries as well as quantities in SD billing documents not yet passed to Accounts Receivable. The value is determined by multiplying the confirmed quantity by the credit price.

    Simple credit: It considers the document value+open items

    Tcode FD32

    Doc value: sales orders has been saved but not delivered

    Open item: Order has been saved, delivered, billed & transported to FI but not receive the payment from the customer

    2) Dynamic credit check

    Dynamic credit check in the order uses the value of confirmed quantities scheduled to ship within the credit window. The quantities are updated from schedule lines of existing orders and the order being entered. If the quantity confirmed is zero, the value of the current order (for credit limit check purposes) is zero. The value is determined by multiplying the confirmed quantity by the credit price.

    Note that open order values are only updated from schedule lines that are relevant for delivery (TVEP-LFREL = ‘X’). Third party order items, for example, do not update open orders since they do not create deliveries (there is no mechanism to decrease the open order values other than by creating a delivery).

    The length of the credit window in days is determined by multiplying the increment in Table T681F by 7 (weeks) or 30 (month or accounting period). The result is then added to today’s date.

    Static: Checking grouprisk categorycredit control area

    Groups: Sales, deliveries, Goods issue

    3) Maximum document value check

    Value is determined by multiplying the order quantity of each order line by the credit price. All quantities (confirmed or unconfirmed) are used in the calculation.

    4) Change of critical fields check

    Critical Fields are defined as the payment term, baseline date for aging and extra value days. The payment term is compared to the payment term from the Sales Area data of the Payer Account. Any entry in either baseline date or value days will trigger this check.

    5) Days since next review date check

    This check looks at the next scheduled review date from the customer master. If that date is more than the specified number of days in the past, the check fails. For example, a customer is reviewed on July 1, 1995 and the next scheduled review date is set to January 1, 1996. The maximum days specified is 15. On January 17, 1996, the check will fail if the next scheduled review date has not been updated.

    6) Oldest open item check

    This looks for any open item that is past due more than the specified number of days, regardless of value.

    Note: If using this check with deliveries or goods issue and "Payer" indicator is on, then Payer must be defined as partner function for delivery.

    7) Highest dunning value check

    If the customer has at least one open item whose dunning level exceeds the specified value the check fails. The dunning level in the customer master is not used.

    Note: If using this check with deliveries or goods issue and "Payer" indicator is on, then Payer must be defined as partner function for delivery

    8) User Exits

    Availability check on release of blocked document

    FORM USEREXIT_AVAIL_CHECK_CREDIT is added to program MV45AFZF. The purpose is to enable the user to determine if an availability check should be carried out on an order that has been released or has been approved as a result of a recheck. The reason is that some customers use the backorder process or rescheduling to determine availability.

    The user exit is delivered in release 3.0F. OSS Note 53201 describes how it can be installed into earlier releases

    I referred the document 'Credit Management, Prepared by Jeff Hirsch, SAP America'. It's good reference document.

    We control the credit in two ways, Simple and Automatic. Whatever you are asking is fall in Automatic.

    In Static, the system checks the all open item for the particular customer. The open item controlled by Update Group in Credit Control Area.

    In Dynamic, we define the credit limit within a period defined by Horizon. Here the system check the all open item within the period defined in Horizon.

    In short we can say, in static system will check all open items and in dynamic system will check all open items within a period.

    Often we use the Static in almost all business process, as there is no risk.

    Credit and risk management takes place in the credit control area. According to your corporate requirements, you can implement credit management that is centralized, decentralized, or somewhere in between.

    An organizational unit that represents the area where customer credit is awarded and monitored. This organizational unit can either be a single or several company codes, if credit control is performed across several company codes. One credit control area contains credit control information for each customer.

    For example, if your credit management is centralized, you can define one credit control area for all of your company codes.

    If, on the other hand, your credit policy requires decentralized credit management, you can define credit control areas for each company code or each group of company codes.

    Credit limits and credit exposure are managed at both credit control area and customer level. You set up credit control areas and other data related to credit management in Customizing for Financial Accounting. The implementation guide is under Enterprise Structure -> Definition or Assignment -> Financial Accounting and then Maintain credit control area. You assign customers to specific credit control areas and specify the appropriate credit limits in the customer master record.

    Settings for determining the credit control area of a document. The settings of items 1 - 4 are taken into account according to their priority. The credit control area found is stored in field VBAK-KKBER.

    1. Transaction OB38

    Check which credit control area is assigned to the company code.

    Company code:

    Credit control area:

    2. Transaction OVFL

    Check which credit control area is assigned to the sales area.

    Sales area:

    Credit control area:

    3. Transaction XD02 or VD02

    Check which credit control area is assigned to the payer.

    Payer:

    Credit control area:

    4. Transaction SE37

    Is user exit EXIT_SAPV45K_001 being used?

    5. Transaction OBZK

    For the settings under items 2 - 4, field "All company codes" must be marked in Transaction

    OB45 or the credit control area must be entered under the relevant company code in table

    T001CM of the credit control areas allowed.

    Company code:

    Credit control areas allowed:

    6. Settings for the credit checks

    7. Transaction OVAK

    which settings do exist for the sales document type used?

    Sales document:

    Check credit:

    Credit group:

    8. Transaction OVAD

    Which settings do exist for the delivery type used?

    Delivery type:

    Credit group for delivery:

    Credit group for goods issue:

    9. Transaction OB01

    Credit management/Change risk category

    Definition of the risk category for each credit control area. This risk category can be

    assigned to a credit account by using Transaction FD32.

    10. Transaction OVA8

    Here, the individual credit checks for key field’s

    o credit control area

    o risk category

    o credit group are set. Take these key fields from the above settings and go to the detail

    screen. In particular, check whether fields "Reaction" and "Status/block" are set

    correctly. To carry out follow-up actions in case of a credit block, the credit check

    status must be set (field "Status/block").

    11. Transaction FD32

    Credit master data for the payer of the relevant document.

    Credit account:

    Credit limit:

    Risk category:

    Currency:

    12. Settings for updating the credit values Update of the credit values is required for the limit

    check (static or dynamic credit limit check).

    13. Transaction OVA7

    Update of the credit value is active for the corresponding item type if the check box is marked. This field corresponds to

    field "Active receivable" in Transaction VOV7.

    Item type:

    Active receivable:

    14. Transaction V/08, Pricing

    In the pricing procedure used for pricing, subtotal "A" must be entered in a line for

    determining the credit value (mark the pricing procedure and doubleclick on "Control").

    Usually, the net value plus taxes is used. This way the system is determined to use this

    subtotal for credit pricing. The credit price is stored in field VBAP-CMPRE and used for

    update and credit check.

    You can find the used pricing procedure of the order under "Item -> Condition -> Analysis".

    Pricing procedure:

    Line with subtotal = 'A':

    15. Transaction OB45

    which update group (field "Update") do you use in the relevant credit control area? The

    default setting is "12". If you use another update group, check whether this is fine with

    you. If you open an OSS message, please tell us the alternative update group.

    Credit control area:

    Update:

    16. Transaction OMO1

    Which kind of update did you choose for structure S066?

    In any case, "Synchronous update (1)" has to be chosen as the kind of update.

    All other settings will lead to errors.

    Please Reward if Really Helpful,

    Thanks and Regards,

    Sateesh.Kandula

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  • author's profile photo Former Member
    Former Member
    Posted on Apr 20, 2007 at 01:08 PM

    hi,

    its a very broad question, any way few notes..

    Outstanding or uncollectible receivables can spoil the success of the company greatly. Credit Management enables you to minimize the credit risk yourself by specifying a specific credit limit for your customers. Thus you can take the financial pulse of a customer or group of customers, identify early warning signs, and enhance your credit-related decision-making. This is particularly useful if your customers are in financially unstable industries or companies, or if you conduct business with countries that are politically unstable or that employ a restrictive exchange rate policy.

    <b>Credit Control Area</b>

    Definition

    An organizational unit that represents the area where customer credit is awarded and monitored.

    This organizational unit can either be a single or several company codes, if credit control is performed across several company codes. One credit control area contains credit control information for each customer.

    <b>Use</b>

    Credit and risk management takes place in the credit control area. According to your corporate requirements, you can implement credit management that is centralized, decentralized, or somewhere in between.

    For example, if your credit management is centralized, you can define one credit control area for all of your company codes.

    If, on the other hand, your credit policy requires decentralized credit management, you can define credit control areas for each company code or each group of company codes.

    Credit limits and credit exposure are managed at both credit control area and customer level.

    Pl reward if helpful.

    Regards

    Sadhu Kishore

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  • author's profile photo Former Member
    Former Member
    Posted on Apr 21, 2007 at 08:29 AM

    Hi TTR TTR,

    Sent mail. pl check.

    reward if it helps

    regards

    Srini

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