FRAMEWORK ORDER

[Former Member]

HI ALL,

1) IS FRAMEWORK ORDER AND BLANKET ORDER BOTH ARE SAME OR IS THEIR ANY DIFFERENCE.

2) I CREATED ONE FRAMEWORK ORDER WITH A VALIDITY DATES AND LIMITS VALUES BUT WHEN I AM DOING INVOICE VERIFICATION I CAN EVEN POST MORE THAN THE VALUE LIMIT ALSO THOUGH I HAVEN'T CLICKED ON THE CHECK BOX NO LIMIT.

KINDLY HELP.'

THANKS & REGARDS,

LEKHRAM

[Former Member · Accepted solution]

make sure u enter the user id also

[Former Member · Accepted solution]

No I am not getting any error or warning message .

If i have to do LIV simply i go to MIRO put both Dates PO number and amount of invoice. Then the First Tab is showing "0" Amount then i go to second tab select the GL code and enter the same amount over their as in invoice and then Green Signal is their and then i post the invoice am i doing the right step or LIV is also different for the FO becuase the amount in the PO is not coming automatic.

Regards

[Former Member · Accepted solution]

Hi,

What do you mean when you say you "go to the 2nd tab, select the GL code and enter the same amount"

It sounds like you are not doing this correctly.

You should just be entering the dates and PO etc. But then you just need to enter the value of the invoice line in the "amount" field. The system will then check if the dates and totals are OK and will block the invoice if they are not. (the invoice is still posted but it is blocked for payment>

I think your problem is being caused by using the "2nd tab", I think that your MIGO is configured to accept individual postings to accounts as well as postings relating to POs.

Steve B

[Former Member · Accepted solution]

Hi Steve ,

When i put the date , amount of Invoice and PO number it do not bring the amount of PO automatically on the MIRO screen for Framework order but for other PO's (Non Frame work) its bringing that amount so i go to the tab G/L Account Select the a/c and fill amount of PO manually is that correct.

Help

[Former Member · Accepted solution]

As per the SAP for posting the invoice u need to ativate teh invoice plant

see the note below

499799

hope this will help u

[Former Member · Accepted solution]

Hi,

No, you should not be doing it this way.

There wil be no default from the PO because there is no GR.

Just enter the value manually in the amount field.

The system will then check against the dates and limits.

Steve B

[Former Member · Accepted solution]

Hi All ,

I have done everything as suggested above, but still the Limit control is not working .

Secondly this PO is not defaulting Amount , Qty and Unit of Measurement from The PO.

Kindly Help.

Lekhram

[Former Member · Accepted solution]

Hi,

I have already explained why you should not be entering the details on the second tab (GL entry) for the Framework order invoices (this is why you THINK that the limit is not being checked, it is WRONG to do this).

As for the qty and value not defaulting I have also told you that it WON'T default for framewotrk orders and it is NOT SUPPOSED TO. !!

There is nothing wrong with the system and there is nothing you need to do to change any settings etc. the problem is being caused by you misunderstanding the functionality of the framework order.

I can understand how you may be confused by the functionality but you really do need to consider that what I have told you could be correct.

The Framework order is designed to offer a way of TWO WAY matching (i.e. no GR), it ONLY matches on the value against the target value on the PO line and the date from the date range on the PO header.

If there is no GR then it cannot default the qty and value into the invoice.

If you are somehow trying to use a Framework order that involves a GR then there is no point in using a Framework order, you should just use a normal PO instead?

Why do you think you need to use a Framework order involviong a GR? Perhaps we can suggest some alternative solutions if you can let us know what your business scenario is.

But please don't expect a three way match (i.e. where the qty and value is defaulted into MIRO) with a framework order (at least not with the way that SAP designed the Framework order to be used).

Steve B

Author of "Invoice Verification for SAP R/3" published by SAPpress.

[Former Member · Accepted solution]

Hi Steve ,

Your Answer was really very helpfull.

My Scenario is that My Client is a Big Fashion Chain of Retail Store and every month they get a invoice of rent from the builder of each store which vary month to month based on thier sale .

Now in this scenario they want a PO also to capture the commitments and also to do invoice verification.

Please help. Thats why i chose the functionality of Framework Order and will raise a single PO for the approximate amount and will do MIRO based on that.

Please suggest a better way if possible

Thanks Lekhram

[Former Member · Accepted solution]

Hi,

If the invoice for rent is the same value each month then you can use a "normal" PO and use the invoicing plan function to trigger the regular payments.

If the value varies, or if you don't want the complexity of an invoice plan then simply raise a normal PO and have one line on the PO per month and make sure that you flag the GR box on the delivery tab. Then you can post a GR each month when you want the invoice to be paid.

The second option is the easiest to set up and you can either use a material or non material (text) and specify the account assigbnment category that is appropriate (K for cost centre for example)

let me know if these sound like they are appropriate.

I am sure that we can get you a solution that works well, especially now we know what you are trying to do.

Steve B

[Former Member · Accepted solution]

Hi Steve,

Your reply is very helpful, I discussed the same with my client.But they dont want to do Good Reciept for the same .So i am opting for the Frame work order.

It is working very well if i am using with account assignment K.But if i am also using Limit B as Item Category and creating the PO. It is not allowing me to input in the miro field the amount it is Gray over thier .That is the only worry. Becuase i want to use the FO but also want to have the Limits for the PO.

I hope i am able to explain what i want . I want to input the amount in Miro which is now gray and want that it should check the leimit for the PO which i setuped.

Regards ,

Lekhram

[Former Member · Accepted solution]

Hi,

If you are using framework orders and a limit, then when you go to MIRO you should be presented with the PO item line but with the amount field open for input.

If it is greyed out, could it be because the date range in the PO header has now expired? Or has the full target value already been posted?

Have you tried any other line layouts (the field in the cehtre right side of the MIRO screen?

Steve B

[Former Member · Accepted solution]

Hi Steve,

The problem is still same.If i am Using Framework Order without Item Category it is allowing me to input amount but if i am using B item category rest everything same it is gray out at the time of miro.I have checked the validity dates as well as the amount also it is a fresh Frame work order so no amount is reduced from it.

I want that it should allow me to enter the amount and as many time as i post against the same po different invoices its amount should kept on decreasing from the original po limit till it ends.

Regards ,

Lekhram

[Former Member · Accepted solution]

Hi Lekram,

just click on the account assignment button on the line in MIRO (you will see it with a green arrow/line on it), you can then enter a value (remember that the system will leave the amount blank and you will have to key it in, it will not default the balance for you).

Steve B

[Former Member · Accepted solution]

Hi Steve,

Thanks a lot its working 100% as per my requirements. I really appreciate you for your patience and command on the topic.

I shared the whole message conversation with my Team over the prjoect here and we really appreciate you for the same .

Thanks & Regards ,

Lekhram

Message was edited by: LEKHRAM

Lekhram Sharma

[Former Member · Accepted solution]

just click on the account assignment button on the line in MIRO (you will see it with a green arrow/line on it), you can then enter a value (remember that the system will leave the amount blank and you will have to key it in, it will not default the balance for you).

[Former Member · Accepted solution]

Hi Charlie,

You are making me smile by posting this "cut and paste".

Stay happy.

Steve B

[Former Member · Accepted solution]

Hi Lekram,

thank you for your kind comments, that is what we are here for.

I am glad that we all were able to help you.

(and thanks for the points - your 2 points <u>just</u> pushed me past the 1000 point barrier)

Steve B

[Former Member]

Hi,

I would like to know what the process is for the following:

- PO type - FO (blanket)

- Account assignment - K

- Item category - D (services)

I see the following differences:

- Services tab is invoked

- Limits tab includes the ability to link contracts

I don't use any service master, but would like to use this process for example, for consulting. I have a contract with a consulting company. There is a limit to this contract and I would like to have call-offs against this?

What do you think is best?

Thanks.

JP

[Former Member]

Whn i try assigning an acct assignment during MIRO, the system prompts me to eneter an amount being posted & the G/L acct concerned.

For some reason, the G/L account column is grayed out!!!

Is it coz the acct assignment was U when creating the FO???

Please suggest!

Thanks,

RN

[Former Member]

1) IS FRAMEWORK ORDER AND BLANKET ORDER BOTH ARE SAME OR IS THEIR ANY DIFFERENCE.

Framework Order(FO) is the document type used for blanket purchase order.

The use of blanket purchase orders enables you to procure a variety of consumable materials or services from a vendor up to a predefined value limit.

Most companies have recurring requirements for minor items (such as office supplies, screws, small parts, cleaning work or other routine services) during the course of the year. Issuing a series of individual (discrete) orders of low value (perhaps with voluminous specifications) for such items, and then recording in detail the work done or goods delivered against the order, is frequently considered uneconomical.

Blanket purchase orders enable you to procure low-value items quickly, easily, and efficiently.

The steps for creating such orders are:

You create a blanket PO for the desired validity period.

The PO need not contain any specifications.

You set a value limit.

It is not necessary to record and accept services performed against the order.

During the validity period of the purchase order, incoming invoices are posted directly with reference to the PO, provided that the value limit is not exceeded.

I hope you have got some idea about FO orders now.

2) I CREATED ONE FRAMEWORK ORDER WITH A VALIDITY DATES AND LIMITS VALUES BUT WHEN I AM DOING INVOICE VERIFICATION I CAN EVEN POST MORE THAN THE VALUE LIMIT ALSO THOUGH I HAVEN'T CLICKED ON THE CHECK BOX NO LIMIT.

Tcode OMR6

For tolerance key type 'LA' (Amount of blanket purchase order) , upper limit I set the check limit val to blank , and for percentage , i checked the do not check flag.

For tolerance key type 'LD' , upper limit absolute check limit value is '100.00'.

[Former Member]

THANKS THE FIRST ANSWER WAS GREAT BUT STILL MY SECOND PART IS NOT WORKING.

I CAN POST MY INVOICE STILL MORE THAN MY VALUE LIMITS .

I HAVE MAINTAINED THE TOLERANCES AS YOU STATED.

KINDLY HELP ASAP

[Former Member]

r u getting any information message or not?

Make the message is error

In tocde OMRM enter the message no 298 and make it as error