Duplicate invoice check

[manish_patel3]

Frnds

Actually i had one invoice for $1000 for vendor 300010,date 11/04/2007

actually in OMRDC, i have checked Invoice date but not co code and reference no field

while posting, system will check invoice date, vendor, amount but not co code and ref doc no.

but in my case actually once i posted above invoice wil Ref no 334, co code TS11, invoice date 11/04/2007 and amount $1000 and it allowed me to post,

But same invoice i tried to post with all the same information except different ref doc no 335, again it allowed me to post, which i did nt expect.

as ihave check marked INvoice date option in OMRDC, then it should nt allow me to post, isn't it?

Vendor master record is marked with CHCk Double invoice indicator.

please reply asap

Thanks

[Former Member · Accepted solution]

In transaction OBA5 for Application Area F5 (Document Editing) we changed the Warning message 117 (Check whether document has already been entered with document & & ) from a W to a hard error E. Feel free to make this change if you want them to be stopped and not able to post at all.

[Former Member]

Using transaction OMRDC, you will need to check the company code box and the check reference box. You can also check the invoice data box if you want. We have all our users enter the vendor invoice number in the reference doc number field (XBLNR) and with this field used for the duplicate invoice check.....we don't have any problems. Now if a users changes the actual vendor invoice number by a character or something like that then the duplicate invoice check won't work as well.

I hope this helps!

[Former Member]

HI ,

You have to do the configration seeting in mm

Goto SPRO / MM / Logistic invoice verfiction / incoming Invoice / set check for duplicate Invoices.

Regards

Assign points usefull

Suresh

[manish_patel3]

Frnds

i tried all the options,

actually, at OMRDC, i check marked all the options Co code, ref doc, invoice date.

and posted one invoice, then i tried to post the same invoice with same information like ref doc no, invoice date, vendor, amount, co code, everything was same.

and it just gave me warning message, but after clicking enter, it allowed me to post the invoice,

so my questions was, does it just give a warning message or it just does not allow to post same invoice?

please reply asap

thanks

[ravi_nagh]

Hi,

In materials management, the system only checks for duplicate invoices if you enter the reference document number when entering the invoice. Check this and let me know

Plese assign points if it useful,

Regards

Ravinagh Boni

[manish_patel3]

Ravi

is it like when we enter invoice in MM, system checks only i fwe enter reference number?

how differently system checks duplicate invoice in MM and in FB60?

isnt it the same?

please reply ASAP

Thanks

[Former Member]

Mathew

This link would answer your question.

[url=http://help.sap.com/saphelp_47x200/helpdata/en/ce/4f3e39ea3aee02e10000000a114084/frameset.htm]

Hope this helps

Deepa

[Former Member]

Go to OBA5 and enter Application Area F5. Then click on New Entries and enter message number 117. Change the Msg Type to “E” for error message, and this should block you from entering the same invoice twice.