Issue on AP and AR
HQ acts as a Bank as it collects all receipts from subsidiaries. And pays interest on the balances outstanding in subsidiaries accounts.
So HQ is maintaining each subsidiary account in Account Payable.
Subsidiaries
HQ also pays on behalf of Subsidiaries. So it maintain in Other Debtors each subsidiary as Current account Subsidiary.
Now see the scenarios.
1. Hq is paying on behalf of 2 subsidiaries amount is 4000 and 3000 respectively.
HQ entry
Subsidiary X current account A/c Dr 4000
Subsidiary Y current account A/c Dr 3000
To BAnk A/c Cr 7000.
Then HQ collects the amount from Subsidaries Central cash accounts that are in Account payable
CCMS Subsidiary X A/c Dr 4000
CCMS Subsidiary Y A/c Dr 3000
Subsidiary X current account A/c Cr 4000
Subsidiary Y current account A/c Cr 3000
2. Some expenses which take place all around group will be piad by HQ then it collects from subsidaries like for example Football game or Golf tournament.
So HQ will pool all the expenses of the tournament into one Balance sheet account under Other Debtors like
Other Debtors Football
Other Debtors Golf
Other Debtors Annual Dinner
Now see the entries HQ will pass
Football A/c Dr 9000
To BAnk A/c Cr 9000
Then at the end of the game I.e after booking all expenses for that football expenses the amount is charges to all subsidiary
Subsidiary X current account A/c Dr 2000
Subsidiary Y current account A/c Dr 3000
Subsidiary Z current account A/c Dr 2500
Subsidiary T current account A/c Dr 1500
To Football A/c Cr 9000
Now when the Subsidiary want to pay through CCMS account the entry is
CCMS Subsidiary X A/c Dr 2000
CCMS Subsidiary Y A/c Dr 3000
CCMS Subsidiary Z A/c Dr 2500
CCMS Subsidiary T A/c Dr 1500
Subsidiary X current account A/c Cr 2000
Subsidiary Y current account A/c Cr 3000
Subsidiary Z current account A/c Cr 2500
Subsidiary T current account A/c Cr 1500
Please give me the solution in SAP as to how to pass these transaction .
System is giving error if I Do F-58 as there is open item exist for the vendor and debtor when I do this
Subsidiary X current account A/c Dr 4000
Subsidiary Y current account A/c Dr 3000
To BAnk A/c Cr 7000.
OR
Football A/c Dr 9000
To BAnk A/c Cr 9000
As you can see I am paying a debtor for whom no open item exist.