Pro Forma Invoice cannot be cancelled

[Former Member]

Hi All,

I am facing a scenario whereby there is a delivery order tagged to two pro forma invoice.In the 1st pro forma invoice the pricing value was not maintained so what the user did was to create another pro forma invoice. Now the delivery is tagged to two invoice.When a report is executed to display the details of this material the pricing turns out to be zero as it is taking the value from the wrong invoice.

How do i get the user to reverse the pro forma invoice.I've tried VF11 but it comes out with the error Pro forma invoice 13XXXXXXXX cannot be cancelled.Is there a solution and how do i go about resolving it.Hope someone can help me out.Thank you.

[Former Member]

Hi Guys...thank you for ur solutions...

Someone suggested to me to go to VF02 put in the Pro Forma Invoice Number Go to Billing Document and Click on Complete.The reason i need to cancel one of the Pro Forma invoice is coz it's tied to a customized report and since the pricing value is not maintained the report displays the value of zero.This will change the status of the Pro Forma to canceled.I managed to resolve this issue.Thank you!

-Pushpa-

[Former Member]

hi Pushpa

As you have been answered by two of our members already proforma invoice can not be cancelled moreover there is no need to cancell that invoice as there are no accounting entries. however I want to make you note the following point which may be useful in future process

1. dubble invoicing can be avoided through copy control routines used in proforma invoice. please check the copy control.

2. if pricing is wrong in proforma invoice there is no need to create the other one you can correct the same even if you have saved it. Pl check this functionality systems does allow you to chnage the pricing through "updat new pricing"

3. and at last if still you are not satisfied you can reverse the pgi cancel/ delete the old delivery and create a new and you will get a new proforma invoice for your new delivery so there will not be any problem in process.

Hope this will help you in your further process.

[Former Member]

Hi Pushpa,

Actually Proforma Invoice does not impact any Accounting entries which needs to be reversed. Hence you need not worry about that.

As it has been stated, you can have as many Proforma Invoice created. Now if you really want to create an Invoice change the Billing type and save the document. You will have accounting entries automatically getting created or manually you have to release it based on the config set up.

Hope this helps.

Thanks and regards.

Augustine Ponraj

[Former Member]

Proforma is not supposed to be cancelled.

You may raise as many proformas as you want,

I think you just need to change your report to pickup the LAST proforma created for your delivery.