PO Creation error after processing bid invitation

[Former Member]

Hi Guys,

I need small help from you. I have created one bid invitation with out shopping cart. I had processed the bid invitation. Few vendors have submitted their bids. Purchaser had accepted those bid and approver had approved those bids. Now I have the option to "Generate PO" and "Create contract". If I click on Generate PO button I am getting an error that “Purchase order has not been created”.

I am unable to process further. Please help me. I have maintained PO number range in both the systems means in R/3 and SRM. Transaction types are also maintained in both the system. What else settings I need to configure?

if i click on "Create contract" buttion then I am able to create Contract in SRM system in held state. When this Purchasing contract will be copy to Backend system? once I chance the Contract status to release then this will be copied to backend?

My requirement is to create Purchase Order ?

Regards

Apparao a

[former_member201356]

Hello ,

I am  also facing the same issue  ( we are using classic scenario ) .

I have defined the document type ZIDP ( as it is present in ECC ) with the suitable number range  in SRM i defined the no range as internal and in ECC it is external.

But PO is not replicating  to ECC , when we see the XML monitoring it is saying "Enter G/L account" , when we see the data which is sending from SRM it is sending the account assignment as "P" not sure how it is taking ( chekced the user n purchaser attributes iin PPOSA)  as we dont have the option to enter accounting details in bid , I am helpless in this case.

Please provide your valuable inputs.

Thank you

Regards

Srinivas G

[Ramki]

Hi Apparao

Your scenario will behave like extended classic scenario.

1) Did you maintain number ranges for 'Local POs' ?

2) Contract will be created in SRM only. It will not be copied to backend.

Best regards

Ramki

[Former Member]

Hi Guys,

I am thankful for your valuable suggestion; I understand that I need to go for extended classical scenario. I have maintained the local PO number range. Can you suggest how to see the error message for the PO creation? I am getting simple message that Purchase Order has not been created. I have tried in SLG1, ST22 but unable to find the exact reason. Any Particular configuration I need to do for extended classical scenario. I have activated the radio button for extended classical scenario in SPRO – Cross application .

Regards

Apparao A

[Former Member]

Hi

<u>Ensure that Configuartion settings are properly maintained.</u>

<b>Try out transaction - RZ20 (Alerts and messages for all types of documents) are displayed here.</b>

Hope this will help.

Regards

- Atul

[Ramki]

Hi Apparao

Pl check Rz20 as mentioned by Atul.

Pl note this:

1) You do not need to activate Extended Classic Scenario (ECS) indicator. For the process given by you, system automatically behaves like ECS even when you don't activate it.

2) Pl ensure that RFC user in R/3 has a purchasing group maintained in user parameter EKG (You can do it in SU01 Txn).

Best regards

Ramki

[Former Member]

Thank you Atul and Ram

I have found an error in RZ20. It states that vendor is not extended to purchasing organization in R/3. I have extended that vendor to that particular PORG in backend. As the status of PO in SRM is “error in process”, I need to restart the replication process in order to clear the error. Please clarify me where exactly I need to start the process.

Thanks in advance

Regards,

Apparao A

[Former Member]

Hi

The vendor is not correctly assigned to the Org structure.

<u>You need to make settings in PPOSA_BBP, BBPMAINTINT Transactions.</u>

Could you please confirm the following points : ->

<b>1- In ECC, vendors are defined for the purchasing organization you used in PPOMA_BBP

2- In SRM , in transaction BBPMAININT, your vendors are defined in the purchazing organization defined in PPOMA_BBP

-> BBPMAININT -> then go to vendor tab and check the Porg and related backend mapping destination.

3- In SRM, in PPOMA_BBP, please confirm that your Pgroup and Porg are defined with the correct logical backend system.

4- In PPOMA_BBP, please confirm that you dont have more than one Porg pointing to the same product category you are using when creating your SC.(product responsability tab) else the system is picking the "nearest" one...

5- In "define backend system for product category", please confirm that your backend system is the one define in PPOMA_BBP

6- While creating your SC, please confirm before saving it, that the Porg and Pgroup are the one inherited from the PPOMA_BBP</b>

<u>Also check in BBP_PD and BBP_MON_SC (Monitor Shopping cart Transaction)to see what are the probelms happening in SRM side</u>

Hope this will help.

Please reward suitable points, incase it suits your requirements.

Regards

- Atul

[Ramki]

Hi

If you login as administrator (users with BBp Administrator role), you can see it in application monitors. From there you can process.

Best regards

Ramki

[Former Member]

Hi

Please provide your system version details.

In the bid invitation, the Follow-On Document field must contain the entry Purchase Order or Contract.

· In the case of bid invitations that are created manually, purchase orders are local only (product category is not relevant). In the case of direct material purchase orders, a copy (that cannot be changed) is created in the backend. Whether or not it concerns direct material needs to be stated in the item details in the bid invitation. You must specify the goods recipient and purchasing group. Also:

-> Outline levels can be displayed in a local purchase order

-> Bid invitation texts, bid texts, and documents are transferred to the purchase order (however not internal notes).

Also refer to this link for configuartion settings ->

http://help.sap.com/saphelp_srm50/helpdata/en/d3/133dcd5641b244a60578baa996a597/frameset.htm

http://help.sap.com/saphelp_srm50/helpdata/en/38/4cc5376848616ae10000009b38f889/frameset.htm

Hope this will help.

Please reward suitable points, incase it suits your requirements.

Regards

- Atul