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SAP GUI Administrator, SAP GUI Variables

We are implementing the security module on the SAP GUI. We need to change the administrator rules and would like to do it from the GUI instead of changing the XML file manually. What enables you to modify SAP Admin rules directly in the GUI? What makes you the administrator?

Also, where can I find the meaning of some of the variables:

SAP:Documents

SAP:SAPAppDataCommon

SAP:SAPAppDataLocal

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