Looking for help on P-Card

[Former Member]

Hi,

We are trying to set up the P-Card customizing. Could any one please send me the configuration procedure document.

Coould any one please explain me the steps with TCodes that needs to be configured.

Will be thankful

Regards,

Jagan

[Former Member]

Hi

<b>Here are the detailed steps for R/3 as well as the SRM cofiguarion for P-Card scenario.</b>

<u>In the SRM system - SPRO Transaction, Define Number ranges

1) You create number ranges

2) Define Card Company

You create Company Logical_System and Description

Say,

AMEX R3_LOGICAL_SYSTEM R/3 back-end logical system

3) Allocate Company code

In this step, you define the details on a card company for Financial Accounting for each company code. This includes:

->Vendor

Each company must have their own vendor master record in the backend R/3 System.

-> Clearing account

-> Document type

You define with which document type the system makes postings to the G/L accounts in Financial Accounting. SAP recommends creating a separate document type for these invoices in the backend system.

Say,

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PCard_Company R/3_Company_code R/3_GL_ACCOUNT R/3_VENDOR_BANK_ID R/3_DOC_TYPE R/3_Tax_Account_P-Card_Tax_posting

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AMEX 1111 90100 100108 ZA 91500

-

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Similarly, maintain new entries for each new R/3 company code and save it.

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R/3 system config settings

In R/3 system, create this new Document type (say "ZA" in our case)

SPRO Path ->

Financial Accounting -> Accounts Receivable and Accounts Payable -> Business Transactions -> Outgoing Invoices/Credit Memos -> Carry Out and Check Document settings -> Define Document types

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Maintain new document type (Say ZA)

Document type - ZA

Description - (For PCard in SRM)

Properties tab

Number range -> say 99

Reverse Doc. Type -> ZA

Account types allowed (Enable/ tick the following)

X Assets

X Vendor

X Material

X G/L account

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</u>

Let me know incase you face any issues.

Hope this will help.

Please reward suitable points, incase it suits your requirements.

Regards

- Atul

[Former Member]

Hi Atul,

I am also trying to get information for P-card implementation and read about all the threads, however, I could not find anything related to FI module only. Is it possible to implement P-card within FI (company did not implement SRM)?

Your response will be highly appreciated.

Thanks,

Linda

[Former Member]

Hi

<b>Please see the following links</b>

<u>P-Card Process Details</u>

<b>http://help.sap.com/saphelp_srm50/helpdata/en/61/2ff300787411d2b41d006094b92d37/frameset.htm</b>

<b>http://help.sap.com/saphelp_srm40/helpdata/en/95/f6a93e08503614e10000000a114084/frameset.htm

-> self service procurement -> Procurement card process flow -></b>

<u>Note -> We can use BBP_EXTLOCALPO_BADI for P-Card Settlement.</u>

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<b>For P-Card Statement, There is a BAPI - BAPI_PCSTAT_CREATE, which in turn calls SAP Enhancement to create Invoice using BBP_PC_ACLPAY function module</b>

<u>SAP Enhancements in SRM</u>

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ALE00001 ALE User Exit EXIT_SAPLBD11_001

BBPPC001 P-Card data feed userexit 1 EXIT_SAPLBBP_PC_001

Where we can modify/overwrite the values as per our requirement in the SRM system before the IDOC - IDOCACLPAY gets created in R/3 system.

We have several BADis available in SRM system, which can enhance/modify the data before the Invoice gets created in R/3 system.

Please refer to following BADIs in this case.

BBP_CREATE_PO_BACK

BBP_CREATE_REQ_BACK

BBP_CREATE_RES_BACK

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<b>Please refer to BADI - BBP_PC_ACLPAY_BADI</b>

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Hope this will help.

Please reward suitable points, incase it suits your requirements.

Regards

- Atul

[Former Member]

Hi Atul,

Already I have read the above help. I wanted to know the configuration steps that needed to be performed.

How can I create Create User id for Procurement Card Data.

Like Card Company Card number Validity period and approval.

Other settings like making the invoice to be default when the user chooses the PCARD facility.

Could you please provide me detail explanation.

Thanks

Jagan

[Former Member]

Hi

<b>Procurement Card</b>

<u>A payment card issued on behalf of a company to employees for purchasing items up to a given amount.

Procurement cards may only be accepted by certain merchants and often require additional information for authorization and settlement, such as a budget number or material text. Settlement is made after goods issue.</u>

<u>Basic transactions in this case are <b>BBM1 / BBM2 / BBM3</b>.</u>

<b>P-Card Config Details</b>

1. Define Number Ranges

2. Allocate Company Code

In this step, you define the details on a card company for Financial Accounting for each company code. This includes:

Vendor
Each company must have their own vendor master record in the backend R/3 System.
Clearing account
Document type
You define with which document type the system makes postings to the G/L accounts in Financial Accounting. SAP recommends creating a separate document type for these invoices in the backend system.

3. Process Procuremnt Card

Functions in processing mode
----------------------------------------------

Validity period
Define the validity period for which the procurement card is valid.
Blocking reason
You can enter a blocking reason. The blocking reason is only for information purposes, that is, the procurement card is therefore not blocked by the card company.
Card information
You enter the name of the user to whom the card is allocated. If the cardholder has no user in the Enterprise Buyer system, you give the user the type Person and enter their personnel number, for example.
Workflow
The system starts a workflow if the settlement value transmitted by the card company exceeds the limit value entered. The work item is placed in the Web inbox of the designated user. If you are using the organizational structure in personnel management, you can also enter organizational units, jobs or positions.
The user then processes the settlement in their inbox.
The workflow continues when the settlement value exceeds the total limit. Then the next user receives a work item in their Web inbox.
Account assignment details
For a company code, you define which account the system should post to in which period. Note that the first validity date is identical to the start date of the validity period of the card.
If a workflow is started and the user processes the settlement in their inbox, the system suggests these account assignment details and the user can change them.
If no workflow is started, the system posts the settlement details straight to the account.

4. Manage Committments

To create commitments for procurement card purchase orders.

Select one of the options:
Do not create commitments
This is the default setting.
Create commitments for PCard transactions with purchase order number
Choose this option only if you are sure that the purchase order number is supplied in the transaction file.

<b>Also refer to the links as well.</b>

http://help.sap.com/saphelp_srm50/helpdata/en/97/b71c4145a6f723e10000000a155106/frameset.htm

http://help.sap.com/saphelp_srm50/helpdata/en/14/15223862c3771be10000009b38f842/frameset.htm

http://help.sap.com/saphelp_srm50/helpdata/en/de/237440116fd279e10000000a114b1d/frameset.htm

Hope this will help.

Please reward suitable points, incase it suits your requirements.

Regards

- Atul

[Former Member]

Hi,

I am still looking for detailed PCARD config help.

Thanks

Jagan

[Former Member]

What do you mean by detailed ?

Are you on about the pcard config steps or the idoc creation from and uploaded statement file?

Keith

[Former Member]

Hi

This is the first time that i am configuring the PCARD.

Yes, I am looking for PCard config steps, also looking for the idoc creation and upload statement.

Please help...

Thanks,

Jagan