cFolders 3.1: How to retrieve documents from archived collaborations?

[Former Member]

Hi Guys,

I am using transaction code sara to archive collaborations in cFolders 3.1 using the archiving object "CFX_ARCH". The archiving process works fine and I can see the details of the archived collaboration using the "Read" option in tcode sara. However, I see no way to retrieve the actual documents which are contained in the folders. So I am wondering if;

1. The archiving process archives the actual documents contained within cFolders?

2. If YES, how do I retrieve them?

3. If NO, shouldn't the documents be archived as well? any particular reason why this does not happen?

Appreciate any help on this.

Cheers,

Lashan

[Former Member · Accepted solution]

Hi Lashan,

The archiving process will archive the actual docs if you had run the archive write in update mode and not in test mode.

For the actual retrieval ( I am assuming that you want to merely view the archived docs and not load them back into the database) , you will have to use the archive retrieval tool. Which will the archive info stucture,. if the archive infostructure is not active - you might have to activate it and use the necessary fields.

Let me know your email id.. i can send u a detailed doc on all this..

Thanks

Janani

award points if helpful

[Former Member · Accepted solution]

Hi Janani,

Thanks very much for the info. Yes, I just want to view the archived docs. I'll try out your suggestion and let you know how it goes. Would be great if you can send me any docs to , as I am rather new to Archiving.

Thanks,

Lashan

[Former Member · Accepted solution]

Hi Lashan

sent you a doc. Check it out!

Thanks

Janani

award points if helpful

[Former Member · Accepted solution]

Got it, thanks Janani... will update this thread on how I progress.

[former_member189058 · Accepted solution]

Hi,

Janani :

Can you pls send the same docs to me at deer.reema@gmail.com

Will be a great help

Lashan :

Pl update the thread on what you did and how you got through.

Regards,

Reema.

[Former Member · Accepted solution]

Hi Reema,

Sent u the docs.

Thanks,

Janani

[former_member189058 · Accepted solution]

RECEIVED.

Thanks Janani.

[Former Member · Accepted solution]

Hi Janani,

I am trying to create an infostructure (tcode: sarj) for the cprojects archive object CPROJECTS. However, I am unable to select the archiving object or any related field catelog. Am I missing something?

Thanks,

Lashan

[Former Member · Accepted solution]

Hi Lashan,

Suggest you proceed like this.. go to sara.. type the object name and enter, then click on information system where u will have 3 options,.. click on customizing and then create your infostructure,, you will have to activate this infostraucture once you have added the required fields.

Try it out and revert with ur experience !

Let me know in case u need a document on this!

Thanks

Janani

award points if helpful

[Former Member · Accepted solution]

Hi Janani,

This is exactly what I tried. But the problem is when I tried to create an infostructure I can't find a relevant field catalog. Am I right in saying there is no standard field catalog for CPROJECTS archiving object? If not, how do I go about creating this?

Thanks,

Lashan

[Former Member · Accepted solution]

Hi Lashan

Yes you are rightl, if you try an f4 and find no relevant field catalogs existing, you will have to create one. This document might help you in creating a field catalog.

http://help.sap.com/bp_biv133/documentation/HowToArchiveinBW_EN.doc

Thanks

Janani

award points if helpful

[Former Member · Accepted solution]

Hello Janani,

could you please forward me the document at asubrama2003@yahoo.com

thanks

[Former Member · Accepted solution]

Hi Anantharam ,

Sent you the document

Thanks

Janani

[Former Member · Accepted solution]

Hi Janani,

Thanks for all the help with this and apologies for the long silence. I didn't really go ahead with configuring this in the production system. Was mainly doing the investigations as proof of concept for an archiving proposal. We will probably look into this again sometime end of the year when we have enough data volume in the system.

Cheers,

Lashan

[Former Member · Accepted solution]

Hi Janani,

Can you please forward the docs to

amitssawant@gmail.com

Regards,

Amit Sawant

[Former Member · Accepted solution]

Hi Janani,

This is a wee bit too late to be updating this thread. But could you please mail the docs to rashmi666@gmail.com.

Thanks ,

Rashmi.

[Former Member · Accepted solution]

Hi Janani,

Can you please send me the document, it might be an old thread, but we have a requirement for  archiving the documents in cFolders. my mail id: vaishu.sri@gmail.com

Thanks in advance,

Sri

[Former Member]

Hi Lashan,

have a look at note 525873, it gives step by step example for creating a new field catalog (for some other object, but you can follow the example)

Regards,

Naveen