Skip to Content
author's profile photo Former Member
Former Member

Field status variant

Hi ALL

The GL account in the master data are assigned to field status variant example G004, G001. Currently in the field status variant G004 (Cost Account), the cost center field is optional but i want to change this to mandatory . What are the implication with changing the field status variant(cost center mandatory) after we have been live for 3 years? what happens to all the entries that have been already posted?

Thanks in Advance.

Regards

J

Add a comment
10|10000 characters needed characters exceeded

Assigned Tags

Related questions

7 Answers

  • author's profile photo Former Member
    Former Member
    Posted on Mar 01, 2007 at 01:44 PM

    To entries you posted nothing should happen as far as I know but if you for example have set this G004 on the asset depreciation cost accounts then when you run depreciation next time, and your assets don't have a Cost center assign to them for example, then you will encounter an error since from now on Cost center will be a mandatory field.

    D.

    Add a comment
    10|10000 characters needed characters exceeded

  • author's profile photo Former Member
    Former Member
    Posted on Mar 01, 2007 at 01:57 PM

    Hi...

    From now on the entries posted to the corresponding GL accounts system will cumpulsory ask for a Cost centre before you save the documents.

    Entries posted earlier will have no effect.

    But careful consideration should be given if you have to make the cost centres mandatory ...like does the management really requires reporting for the cost centres etc.

    Assign points if helpful

    Regards

    Aravind

    Add a comment
    10|10000 characters needed characters exceeded

  • author's profile photo Former Member
    Former Member
    Posted on Mar 01, 2007 at 03:10 PM

    Hi Mr Singh,

    Can you clarify if the Controlling Area is active for your company.

    In case CO is active then

    - You have the optin to make the cost center field mandatory in the FSV G004 .During document entry, the system will ask you to enter the cost center (as you have made it mandatory), even after you enter the cost center, the system will prompt you to activate the cost element for the GL accounts which have G004 FSV. Here you have two options

    - Either create GL account as a cost element and then repeat your posting.

    - Or delete auxiliary account assignment to objects in cost accounting.

    In case your CO is not active then i dont think so you need at all to give the cost center or make the cost center field mandatory.

    Hope this helps. Pls assign points if helpful

    Radhika

    Add a comment
    10|10000 characters needed characters exceeded

  • Posted on Mar 01, 2007 at 03:14 PM

    hi,

    normally cost centre assignment should be dependent whether account is a <b>cost element</b> and not from field status!

    A.

    Add a comment
    10|10000 characters needed characters exceeded

  • author's profile photo Former Member
    Former Member
    Posted on Mar 01, 2007 at 03:21 PM

    Hi Arvind

    How is the change in the field status effect the internal reporting. We do run some reports on cost centers. As the old data will not have cost center and only the new ones would have.

    If i set the cost center mandatory do i need to create cost elements for all the accounts.

    Thanks

    J

    Add a comment
    10|10000 characters needed characters exceeded

    • Hi !

      As you said, old data will not have any cost centre and only the new data will have the cost centre. When you run the internal report based on cost centre, it will filter records based on the cost centre ( i.e existing data without cost centre will not be displayed).

      If you want the report to consider the existing data also, you can use the option Reposting of the line items in FI provided the posting period are opened. This option you should exercise for the current fiscal year and not for the closed fiscal year.

      Thanks

      Siva

  • author's profile photo Former Member
    Former Member
    Posted on Mar 01, 2007 at 03:26 PM

    Hi Andreas

    When posting the document, the user do get an error for specifying a cost center but if they specify the Profit center it does allow them to post the entry. so that is why i want to make the field status variant for cost center mandatory.

    Thanks

    Jean

    Add a comment
    10|10000 characters needed characters exceeded

  • Posted on Mar 02, 2007 at 05:04 PM

    Hi,

    In future if you want to reverse some documents which are not having cost center. Then it will give an error as cost center mandatory field now.

    test it your test system

    fb08 and reverse on document which is already posted without cost center.

    regards

    Ravinagh Boni

    Rewards me If it useful

    Add a comment
    10|10000 characters needed characters exceeded

Before answering

You should only submit an answer when you are proposing a solution to the poster's problem. If you want the poster to clarify the question or provide more information, please leave a comment instead, requesting additional details. When answering, please include specifics, such as step-by-step instructions, context for the solution, and links to useful resources. Also, please make sure that you answer complies with our Rules of Engagement.
You must be Logged in to submit an answer.

Up to 10 attachments (including images) can be used with a maximum of 1.0 MB each and 10.5 MB total.