Approvals

[Former Member]

Hi All,

One of client requirement is that Approver shall be able to delegate their approval authority, by role and cost center, to other users.

Example:

lets say for a cost center A - X is the manager

and for cost center B - y is the manger

again X is the director for cost center B. lets say X is leaving on vacation and he wants to assign his manager approvals to X1 and director approvals to Y1.

I know this is not standard in SRM. Is there a way that we can ahieve this and if so what is the amount of customization we need to deal with.

Thanks in Advance

Rgds

Harshika

[masa_139]

Hello Harshika,

SAP standard substitution is by user.

I know customer who creates a report which maintains substitute table HRUS_D2.

The report reads CC owner and set it in the substitute table.

Regards,

Masa

[Former Member]

Hi Masayuki,

I am sorry i couldnt get you .. can you get in to more details on this

Rgds

Harshika

[masa_139]

Hi Harshika,

Customer developed Z program which sets approval substitute automatically based on customer logic in 1 day. They are not allowed to set substitute manually.

Is this same requirement ?

Regards,

Masa

[Ramki]

Hi Harshika

Here is the secret.

Check the Function modules available with Function Group RHW2. Check the tables available also. I am sure you will get an idea.

Best regards

Ramki

[Former Member]

Hi Masa

My requirement is that an approver should be able to assign delegates based on his roles and cost center to other users. Lets say you have couple of roles

lets say you are a manger in cost center 1 and you are a director in cost center 2

lets say you are leaving on vacation and you want to assgin your manager approvals to person x and director approvals to person y. I know this is not standard. can you get in to details on this requirement

Rgds

Harshika

[masa_139]

Hi Harshika,

Case A: inbox substitute:

The approver knows person x and y, he can set substitute manually. If he is not sure who is the person x and y, you can provide some Z report to find the person x and y.

Case B: task based substitute:

For example, HR approvals are delegated to the person x and Procurement approvals are delegated to the person y. There is the substitute profile function.

Is your requirement case B ? I'm not clear how you recognaze the workitem for manager approval and director approval.

Regards,

Masa

[Former Member]

Hi Masa,

My requirement is similar to case b

Rgds

Harshika

[Ramki]

Hi Harshika

It's an interesting and good requirement.

Have never tried this. But substitute profiles may be an idea that can be used here.

SRM uses generic workflow concept of WAS and so, I feel you shd be able to use the concept here also.

Pl see the link:

http://help.sap.com/saphelp_erp2005vp/helpdata/en/8d/25f558454311d189430000e829fbbd/content.htm

Best regards

Ramki

[Former Member]

Hi Ramki,

Thanks for your response ..My Other Requirement is that the system needs a reason when ever a attachment is deleted from the shopping cart after the shopping cart is submitted for approval. Does Check BADI solves my purpose.

Rgds

Harshika

[Ramki]

Hi Harshika

Yes, Check-Badi will be part of the solution.

But, you need to provide a field (or multiple fields) for the user to input the reason and for you to check. So, you need to use Customer fields (note 672960) as well.

Observed that the workflow guru (Masa) also given his comment on your substitute problem.

Best regards

Ramki

[Former Member]

Hi Ramki,

Thanks for your response.. Also can you elaborate what mayasuri quoted regarding delegating approvers based on roles and cost centers.

Rgds

Harshika

[Ramki]

Masa himself will respond soon with more details.

[Former Member]

Hi Ramki,

I have requirment where a business admin should have the ability to define a delegation period for any given approver. can you throw some light on this issue.

what is the development work that i am looking at?

Points for sure!!

Rgds

Harshika