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INTRASTAT Arrivals - Is PO mandatory

May 17, 2017 at 01:47 PM

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Former Member

Hi

I have question, in the current set up we are working on, I am having the trouble in running Intrastat Arrival report for the country receiving goods. The issue is there is no PO or cross company STO between the 2 sites. The receiving country raises a Sales order, upon which the dispatching country creates a delivery (No STO) directly and issues the goods. When I run the report this transaction does not get picked up.

My question is, is there a way to generate Intrastat arrivals report where there is no PO/STO but only delivery like above? Is it mandatory to have PO/STO for such transactions related to intrastat? Kindly respond.

Thanks

Naveen

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8 Answers

Jürgen L
May 17, 2017 at 02:05 PM
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Hmm, the "receiving company creates a sales order" - I think you have to explain this part in a bit more detail.

A sales order is created for a customer, which is an external party.

The shipping plant (if in a European Union Country and the customer is in a different EU country) creates Intrastat for the dispatch. Your customer does the Intrastat for the arrival.

Why would you do the Intrastat? And to answer your question, no you do not need purchase orders, you only need an entry in table VEIAV which can be maintained manually with VEFU transaction.

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Former Member May 18, 2017 at 09:50 AM
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Jurgen,

To elaborate the scenario further, the org has operations across EU with unique company code for each country. A customer goes to a store in Country A but the store does not have stock of that article. The store checks that the stock is available in a warehouse in Country B. Hence creates a sales order for the dispatching country (country B). Country B receives the sales order and creates the Delivery and dispatches to Country A and creates billing document. Hence in this case Country A is a customer and B is a seller.

Based on this, I run report in VE01 and this is reflecting for dispatching country. However, when I run it receiving country in tocde MEIS, its asking for purchasing document as input which is a PO or XC STO. and when i run for a date range i only see entries with PO's. I beleive if we had an STO, MEIS would have picked them from there. Now since we dont have it, any idea how to proceed? any inputs would be very helpful.

Regarding entry in VEIAV table via VEFU, could you please elaborate the usage?

Thanks

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Former Member May 18, 2017 at 09:57 AM
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And just to add, when I try an run VEFU for the receipts made with the parameters of the receiving country (with "document number" field blank), I am only seeing the records with PO's.

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Jürgen L
May 18, 2017 at 10:22 AM
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Exact, Intrastat receipt reporting has to be done in country A, but not from you, it has to be done by your customer as he is the receiver of the goods. IF you receive the goods then you have to create a STO, receive into your own warehouse in country A and sell it with a standard sales order from there to your customer.

VEFU is not a report, VEFU is a transaction to add entries manually, which is possible and actually the purpose of this transaction to do it without reference. The table VEIAV which is maintained by VEFU is usually filled automatically when running VI98 or MEIS, and you really have to be very careful with the selection in the MEIS and VI98 to avoid that the automatic creation does not erase your manual added entries.

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Former Member May 18, 2017 at 10:41 AM
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Here the country A and B use the same system. Hence I am running the report for country A as well. The store in country A is receiving these goods bought from DC of country B via a sales order. For the sales order received by B, a delivery is created (and not an STO) and goods are sent out to store in country A. and then sold to the end customer locally. So this is cross company goods transfer with billing.

The problem i suspect is the lack of STO following the Sales order since MEIS is expecting and pulling records only with the purchase documents (PO/STO). Am I right in deriving that, to run Intrastat arrivals report, the purchase document PO or cross company STO has to exist? Is there a way to capture them without it? please advise.

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The end customer creates a PO to your store.

The store has to create a PO (not a sales order) and the DC creates a sales order with the store as customer.

Alternative the store creates a STO (which is a PO technically) and the DC creates a delivery with the store as customer.

In both cases the goods are going from the DC to the store.

If you create a 3rd party order, then your store has nothing to do with goods movement, and hence no Intrastat, the movements are between your DC and the end customer who has then to create the Intrastat.

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Former Member
Jürgen L

Jurgen, really appreciate your inputs. To clarify the points you raised:

I am involved on behalf of both dispatching and receiving countries, so need to devise the solution for both.

The current design for receiving country is that they raise a Sales order (instead of PO or STO) on behalf of dispatching country after the checking the stock availability at Dispatching country's DC. The dispatching country picks the sales order, creates a outbound delivery and ships it to receiving country, post this the billing document is done.

Now the question is, with the current set up without the PO/STO, is it possible to carry out arrivals intrastat report for the receiving country? based on the MEIS and VEFU, it looks like PO/STO is mandatory. Is there an alternative to this or there is no option to do this without the purchasing document?

Please advise. :-)

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Former Member May 18, 2017 at 12:14 PM
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Jurgen, based on the wiki on sap site, it says for intrastat arrivals, PO's or schedule agreement is mandatory. It (Program RMIMST00) reads data from EKKO, EKPO, EIKP, EIPO, EKBE.

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sure it s mandatory if you want fill the VEIAV table automatically with the standard transactions.

But this does not change the fact that it is not you who have report the import, it is your customer who has to do the Intrastat.

If you report it with your Intrastat number then you have top make sure that your customer does not include this delivery in his Intrastat . Please do not mix financial flow with goods flow, Intrastat is for the goods flow.

I recommend that you read the Intrastat guide, e.g. this https://www.gov.uk/government/publications/notice-60-intrastat-general-guide/notice-60-intrastat-general-guide#para181

and that you talk about this case with your local authorities to be certain.

Instead of manual creation with VEFU you can also make use of the foreign trade exits to produce the necessary data in the background.

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Former Member May 23, 2017 at 07:22 AM
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Jurgen, really appreciate your inputs. To clarify the points you raised:

I am involved on behalf of both dispatching and receiving countries, so need to devise the solution for both.

The current design for receiving country is that they raise a Sales order (instead of PO or STO) on behalf of dispatching country after the checking the stock availability at Dispatching country's DC. The dispatching country picks the sales order, creates a outbound delivery and ships it to receiving country, post this the billing document is done.

Now the question is, with the current set up without the PO/STO, is it possible to carry out arrivals intrastat report for the receiving country? based on the MEIS and VEFU, it looks like PO/STO is mandatory. Is there an alternative to this or there is no option to do this without the purchasing document?

Please advise. :-)

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Jürgen L
May 23, 2017 at 03:56 PM
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IF you have no PO then you can enter the needed entry with transaction VEFU, I told this already.

With a bit ABAP coding you can create those records that are needed at the receiving site based on the data known from the sales order using the enhancement FTGOVSEL which has the user exits for the data selection.

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