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Petty Cash Issue

May 17, 2017 at 06:59 AM

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Hi All

We have a balance in petty cash & still it is giving an error.

Total Check Receipts- 1000 USD

Closing balance- 1000 USD

Rest of the fields are blank in header.

'Check receipt' tab at line item level has entry of 1000 USD on 10/12/2016 & is saved successfully.

Under 'cash payment' tab I m trying to post 10 USD on 10/15/2016 & still it is giving me error 'Payment amount is larger than cash on hand on 10/15/2016.

Pls advice on how to do posting under 'cash payment' tab.

Regards

Pankaj

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5 Answers

Pankaj Patil May 17, 2017 at 02:05 PM
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Hi Pankaj,

Please check the opening balance on date 10/15/2016.

Regards,

Pankaj

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Hi Pankaj

Thanks for your answer.I checked specifically for 10/15/2016 in Tcode-FBCJ & FBL3N & at both the balances balance is there. FBCJ is showing opening balance & closing balance as 1000 USD on 10/15/2016.

Pls advice further.

Thanks

Pankaj

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Hi Pankaj,

Can you please share the screen shot?

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Thanks

Pankaj

petty-cash-1.jpg (44.3 kB)
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Hi Pankaj,

Your cash journal is configured in SAR currency and you are trying to make payment in USD. Please check Set Up Cash Journal setting in SPRO.

Regards,

Pankaj

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Hemanthkumar Chittibomma May 17, 2017 at 03:58 PM
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Dear Pankaj Adhikari,

Please refer the note - 430397 and the link https://archive.sap.com/discussions/thread/1753166

Best Regards,

Hemanthkumar

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Hi Hemant

I read it but honestly speaking couldn't understand it.

Thanks

Pankaj

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Pankaj Adhikari May 17, 2017 at 04:37 PM
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Hi All

I m not sure but the process should be-

a) Check Receipt posting & 'present checks' in FBCJ under 'check receipt' tab. That means the check received is deposited in bank.

b) Now you can withdraw money from bank i.e post under cash receipt tab.

c) In the end pay your expenses under 'cash payments' tab.

Pls correct me if my understanding is incorrect.

Thanks

Pankaj

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Dear Pankaj,

Did you post the receipt as you are saying had saved it successfully. First post the receipt 1000 USD and then make the payment 10 USD.

Best Regards,

Hemanthkumar

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Yes we already posted check receipt. Even restarted the transaction the amount at check receipt is still there.

Thanks

Pankaj

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Former Member May 18, 2017 at 12:24 AM
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Hi,

please provide error details screen

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Hi Srinivas

Pls find the below screen shots.

Regards

Pankaj

petty-cash-1.jpg (45.6 kB)
petty-cash.jpg (42.3 kB)
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Former Member May 18, 2017 at 04:13 AM
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Is cash payment transaction configured properly. Check whether 'Check Modif' is checked or not. If not, it will pick up the account 'to be paid to' automatically, if not, you can assign an account of your choice, 'to pay to'.

Which company code is the transaction (backend) is assigned to - you will have to check this in Bank Accounting >> Cash book module.

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Hi Kaptain

How to check 'Is cash payment transaction configured properly. Check whether 'Check Modif' is checked or not. If not, it will pick up the account 'to be paid to' automatically, if not, you can assign an account of your choice, 'to pay to'.

What is relevance of above statement with expense payment? Pls note that we have done check receipt & the balance shown in FBCJ is of check receipt balance.

Thanks

Pankaj

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Former Member

Expense payment / receipts are executed based on backend configuration of 'transactions'. Have you checked those transactions..?

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Can you pls share the path or Tcode?

Thanks

Pankaj

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Former Member

SPRO > Financial Accounting > Bank Accounting > Business Transaction > Cash Journal > Create, Change, Delete Business Transactions.

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