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Budget Approval on PO

May 14, 2017 at 12:15 PM

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Former Member

Hi Experts,

I have few scenarios for PO approval.

For Ex, I allocated budget $20,000 amount to an account.

1) I need an approval on PO for the same account if the amount is lesser than equal to $20,000.

2) I need an approval on PO for the same account if the amount is greater than $20,000.

I want to give some excess up to $5000 in $20,000 for the same account. For that

3) I need an approval on PO for the same account if the amount is lesser than equal to $5,000 (0-5000 excess in budget)

4) I need an approval on PO for the same account if the amount is greater than $5000 (excess in budget)

Please let me know, how can i achieve this.

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2 Answers

Nagarajan K May 14, 2017 at 12:21 PM
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Hi,

1. You can block PO posting if amount exceeds budget amount. You can achieve using Budget under General settings

2. If you need approval on budget, by standard, approval procedure does not work on row level.

Regards,

Nagarajan

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Former Member

Hi, Thanks for reply Nagarajan.

1. You can block PO posting if amount exceeds budget amount. You can achieve using Budget under General settings

  • Will it consider, partial PO's? I mean, whenever i make partial order on the same account. It should consumed/deducted from budgeted amount.

2. If you need approval on budget, by standard, approval procedure does not work on row level.

  • Can you please explain, what does not work on row level?
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1. Yes it will consider partial PO

2. This is standard SAP design. By design approval procedure will work only on header level

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Former Member

Thanks, How can i get the approval on header level for budget?

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Nagarajan K May 14, 2017 at 01:47 PM
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If use set budget setting under General settings, it is one of the approval indirectly. If you even create approval procedure on header level, system will take settings from General settings. Also you need to create FMS to get budget amount for old transaction and new transaction.

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Former Member

Can you please explain me the complete solution.?

I checked the answers for the below post, but could not understand the solution because solution is sent to the concern in mail.

https://archive.sap.com/discussions/message/13180282#13180282

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