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Archiving payroll and time evaluation data


I am looking for lessons learned and best practices information regarding archiving of payroll cluster and time evaluation.

We are an organization with about 8,500 active employees and a total of 30,000 employees with payroll/time results at different times. We process retroactive payroll up to 4 years due to collective agreements late settlements.

I have the following questions:

a) Is there any special data preparation that needs to be done before we archive payroll/time data? Via program, we change the retroactivity limit(Earl.pers. RA date) for all our employees to the first pay period of the current year every pay period. When specific employees need retro to past years(e.g. coll agreements or corrections), we manually change infotype 3(Earl.pers. RA date and Earliest MD change ) to the year needed.

b) Is anything else created beside infotype 283 in the employee record? Any other table affected?

c) Best practices. Example: It is best to archive in groups of 500 ee at a time or everybody in same file per year? and why?

d) Lessons learned. Problems found after archiving was done or that you wished you had done differently.

e) Based on your experience archiving payroll, any other info we should be aware of - that you wished somebody had mentioned before you did your archiving ;)

Thank you! Any information will be greatly appreciated.


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