Send PO via email to multiple recipient

[Former Member]

Hi,

We are using the standard output type NEU, medium 5 (external send). But the standard PO process will send email to only 1 recipient. The email will be taken from the vendor master where email is flagged as Standard.

Is there any other way (or any user exit) to send PO to a multiple recipient (TO and COPY-TO)? We are planning to maintain other email address from the contact persons address in vendor master.

Appreciate your input.

Thanks

[Former Member]

Nene-

Did you try creating a distribution list comprising all the intended recepients? Maintaining the email address of the distribution list on the vendor master should send the PO to the list thereby reaching multiple recepients. This would need some assistance from your client's infrastructure/technology team, though.

I have a different question though...

Can the sender of the purchase order be UNIQUE irrespective of the creator of the purchase order? Unfortunately, I can't change the email address in all the user master records to a common address.

Thanks,

M

[dmerchan]

I have the same issue,

We need to send all our PO with a unique sender name example Compras XXXYYY, instead of releaser user name and lastname.

If the releaser user is John Smith the mail sent is:

From: John Smith (compras @ xxxyyy.com)

If the releaser user is Mary Smith the mail sent is:

From: Mary Smith (compras @ xxxyyy.com

We would like to send PO with a unique user:

From: Compras XXXYYY (compras @ xxxyyy.com

Any suggestions?

[former_member322293]

Hi David,

I just ran across your old post from 2010. You've probably already figured it out. I'm currently addressing the PO via Email for my company, so your post caught my eye.

The requirement you describe sounds exactly how standard SAP works. You should be able to achieve what you're describing without a problem. We're on ECC 6.0 and use SMTP. Drop me a note if you like.

Regards,

Suzanne

[Former Member]

Did you find out how to do it..?

let me know .

I am looking for solution.

[Former Member]

Hi Jhon,

Did you manage to solve this? We have the same requirement. Hope you can help.

Thanks.

Nene

[Former Member]

hi the following are the two scenarios defined plz look in

Hi ,

call the following function module in a loop and pass the values in the reciever list table with the no. of email ids and check the output .hope it works

• Creating the entry for the compressed document

CLEAR gs_objpack-transf_bin.

gs_objpack-head_start = 1.

gs_objpack-head_num = 0.

gs_objpack-body_start = 1.

gs_objpack-body_num = gv_tab_lines.

gs_objpack-doc_type = 'RAW'.

APPEND gs_objpack TO gt_objpack.

• Entering names in the distribution list

IF p_plist IS NOT INITIAL.

gs_reclist-receiver = p_plist.

gs_reclist-rec_type = gc_c.

APPEND gs_reclist TO gt_reclist.

CLEAR gs_reclist.

ENDIF.

• Populating the reciever list

gs_reclist-receiver = p_plist.

gs_reclist-rec_type = gc_u.

APPEND gs_reclist TO gt_reclist.

• Sending the document

CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'

EXPORTING

document_data = gs_doc_chng

put_in_outbox = gc_x

commit_work = gc_x

TABLES

packing_list = gt_objpack

object_header = gt_objhead

contents_bin = gt_objbin

contents_txt = gt_objtxt

receivers = gt_reclist

EXCEPTIONS

too_many_receivers = 1

document_not_sent = 2

operation_no_authorization = 4

OTHERS = 99.

CASE sy-subrc.

WHEN 0.

WRITE: 'eMail sent successfully'(005).

WHEN OTHERS.

WRITE: / 'eMail could not be sent'(008).

ENDCASE.

in order to change that u have to alter ur print program and use condition value of nacha ...on the other side u have to configure the nace output type and make the scot settings.

for this use the following code.

&----

---

*& Form nacha_5

&----

---

• Send the Form as an Email

----

---

• -->P_FOUND Flag 'X' if sub routine is found

----

---

FORM nacha_5 USING write_out TYPE xfeld

CHANGING p_found TYPE xfeld.

DATA : lv_mail_id TYPE so_name,

lv_mail_tp TYPE so_escape VALUE 'U',

l_subrc TYPE sy-subrc.

p_found = 'X'.

• Get the Mail ID from the Control Table

lv_mail_id = t_ctrl_app-recipient.

• Create The Recipient Object

CALL FUNCTION 'CREATE_RECIPIENT_OBJ_PPF'

EXPORTING

ip_mailaddr = lv_mail_id

ip_type_id = lv_mail_tp

IMPORTING

ep_recipient_id = w_recipient

EXCEPTIONS

invalid_recipient = 1

OTHERS = 2.

IF sy-subrc NE 0.

IF write_out = 'X'.

FORMAT COLOR 6.

WRITE AT /5 text-001.

ENDIF.

RAISE other.

ENDIF.

• Create The Sender Object

CALL FUNCTION 'CREATE_SENDER_OBJECT_PPF'

EXPORTING

ip_sender = sy-uname

IMPORTING

ep_sender_id = w_sender

EXCEPTIONS

invalid_sender = 1

OTHERS = 2.

IF sy-subrc NE 0.

IF write_out = 'X'.

FORMAT COLOR 6.

WRITE AT /5 text-002.

ENDIF.

RAISE other.

ENDIF.

• Populate the Control Data & Title

w_sf_control-device = 'MAIL'.

w_sf_control-no_dialog = 'X'.

w_sf_control-langu = t_ctrl_app-spras.

***************************************************

Nacha = 2

• Populate the Fax Number and the country.

Data : lv_fax_tp TYPE so_escape VALUE 'F',

lv_fax = t_ctrl_app-recipient.

lv_land1 = t_ctrl_app-country.

• Create the Recipient Object

CALL FUNCTION 'CREATE_RECIPIENT_OBJ_PPF'

EXPORTING

ip_country = lv_land1

ip_faxno = lv_fax

ip_type_id = lv_fax_tp

IMPORTING

ep_recipient_id = w_recipient

EXCEPTIONS

invalid_recipient = 1

OTHERS = 2.

IF sy-subrc NE 0.

IF write_out = 'X'.

FORMAT COLOR 6.

WRITE AT /5 text-004.

ENDIF.

RAISE other.

ENDIF.

• Create The Sender Object

CALL FUNCTION 'CREATE_SENDER_OBJECT_PPF'

EXPORTING

ip_sender = sy-uname

IMPORTING

ep_sender_id = w_sender

EXCEPTIONS

invalid_sender = 1

OTHERS = 2.

IF sy-subrc NE 0.

IF write_out = 'X'.

FORMAT COLOR 6.

WRITE AT /5 text-003.

ENDIF.

RAISE other.

ENDIF.

• Populate the Control Data

w_sf_control-device = 'TELEFAX'.

w_sf_control-no_dialog = 'X'.

w_sf_control-langu = t_ctrl_app-spras.

• Populate the Output Options.

w_output_options-tdteleland = lv_land1.

w_output_options-tdtelenum = lv_fax.

w_output_options-faxformat = 'PS'.