WORK FLOW

[Former Member]

Can anybody send me a detailed document on Work Flow.

[Former Member]

Hi,

Workflow is a tool for automating the business process so that the process itself flows smoothly, without bottlenecks and without dead ends. Critical parts of the process can be streamlined with deadline monitoring and contingency options. Participants are informed of milestones in the process. The process definition itself is powerful enough to allow business re-engineering with re-training and to eliminate the impact of workforce changes on the basic business process.

SAP Business Workflow is the R/3 tool for handling the process automation within R/3 or between R/3 systems and other systems involved in the business process. It is flexible enough to handle ad hoc processes such as the circulation of an electronic document. It is robust enough to handle mission critical process in the production system such as the creation of a material master.

The different R/3 applications supply standard workflows for the commonly occurring processes. Once these workflow templates are activated, they are ready for immediate use. A complete set of workflow tools, including the workflow editor and workflow generation wizard, are provided to enhance these standard workflows or create new workflows. These tools are complemented with transactions for monitoring, tracking and the statistical analysis of the processes.

Because the business process often does not step at the R/3 boundary, various interfaces and third party tools are available for extending the process across systems.

Workflow is the technique for automating business processes. It is particularly beneficial

• when different people are involved in different parts of the process

• when a process only occurs sporadically and the users need to be reminded of what they need to do

• when the duration of the process is critical and deadlines have to be met

• when the process definition is likely to change on the fly and retraining users is not possible.

By automating the process, you free the users from having to know what to do when. Work items are sent to the participants notifying them of what they have to do, and a single click on the notification calls the correct transaction and navigates to the relevant screen.

When the workflow runs it creates work items which are like e-mails, but

• they have the advantage that they contain the intelligence needed to execute the relevant task with the correct data when the operational user executes them,

• they provide their own functionality so that the operational user has access to everything that is useful to improve the flow of the process,

• they disappear on their own when they have been executed by someone else or made obsolete.

These work items can be received in the R/3 business workplace, MS Outlook (or any other MAPI compatible client), Lotus Notes, or work item notifications can be distributed by e-mail.

SAP Business Workflow:

• accelerates the workflow across applications, functional areas, organizational units, and time periods,

• supplements the integrated management of processes in the SAP System with individually tailored options for automating and actively controlling business and communication processes,

• combines integrated organizational management with flexible assignment of tasks and responsibilities to locations, positions, jobs, groups, or individuals,

• actively supports a quick implementation of workflow technologies through predefined workflow templates, Workflow Wizards and flexible adjustment options,

• integrates every employee in the value chain by providing a versatile integrated inbox ("universal inbox") at their work centers that can be configured individually,

• provides a Workflow Information System that is the foundation for process change management and continuous business engineering,

• was designed to be a change-management tool,

• simplifies continuous business engineering and process change management with user-friendly tools for defining and dynamically changing workflow tasks

• conforms to the workflow standards of the Workflow Management Coalition (WfMC)

• interfaces to other mail clients such as Lotus Notes and MS Outlook

sites regrding work flow:

http://help.sap.com/saphelp_erp2005/helpdata/en/fb/135962457311d189440000e829fbbd/frameset.htm

http://help.sap.com/saphelp_erp2005/helpdata/en/c5/e4a930453d11d189430000e829fbbd/frameset.htm

Workflow

http://www.sap-img.com/workflow/sap-workflow.htm

http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm

http://www.erpgenie.com/workflow/index.htm

http://www.sap-basis-abap.com/wf/sap-business-workflow.htm

http://www.insightcp.com/res_23.htm

For examples on WorkFlow...check the below link..

http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm

http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf

http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm

http://www.workflowing.com/id18.htm

http://www.e-workflow.org/

http://web.mit.edu/sapr3/dev/newdevstand.html

/people/mike.pokraka/blog/2005/07/17/sap-business-workflow-faq

http://www.sapgenie.com/workflow/index.htm

/people/ginger.gatling/blog/2005/12/01/link-workflow-business-objects-to-your-collaboration-tasks

http://help.sap.com/saphelp_nw04/helpdata/en/92/bc26a6ec2b11d2b4b5006094b9ea0d/content.htm

http://help.sap.com/saphelp_bw33/helpdata/en/92/bc26a6ec2b11d2b4b5006094b9ea0d/content.htm

http://help.sap.com/saphelp_bw31/helpdata/en/8d/25f94b454311d189430000e829fbbd/content.htm

http://www.sap-press.com/product.cfm?account=&product=H950

http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf

http://www.workflowing.com/id18.htm

http://www.e-workflow.org/

http://www.sap-img.com/workflow/sap-workflow.htm

http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm

http://www.sap-img.com/workflow/sap-workflow.htm

http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm

debug a workflow.

This has a step by step procedure :

http://fuller.mit.edu/workflow/debugging.pdf

www.erpgenie.com/sap/workflow/debugging.htm

http://www.erpgenie.com/workflow/debugging.htm?2b5de440

[Former Member]

Hi,

Workflow commonly used transactions

Transaction Code Description

MCA1 Workflow Information System

PFAC Maintain Standard Roles

PFAC_CHG Change Roles

PFAC_DEL Delete Roles

PFAC_DIS Display Roles

PFAC_INS Create Roles

PFTC_CHG Change Task

PFTC_COP Copy Task

PFTC_DEL Delete Task

PFTC_DIS Display Task

PFTC_INS Create Task

PFTS Maintain Standard Task

PFWS Maintain Workflow Task

PPOM Maintain Organizational Plan

PPOS Display Organizational Plan

SWDC Workflow Editor Administration Data

SWDM Workflow Explorer

SWE2 Display and maintain Event Type Linkage

SWE3 Display Instance Linkages

SWE4 Switch Event Log On/Off

SWEC Link Change Documents to Events

SWED Assignment of Change Document to Object Types

SWEL Display Event Log

SWF3 Workflow Wizard Explorer

SWF4 Workflow Wizard Repository

SWI1 Selection Report for Workflow

SWI2 Work Item Analysis

SWI3 Workflow Outbox

SWI4 Task Analysis

with regards,

sowjanya.gosala.

[Former Member]

Hi,

Go through this documentation.

Use:

To define the flow of the approval process in the system, you first create a Multistep task workflow template.

For further information, refer to Definition of Multistep Tasks in the SAP Business Workflow documentation.

Procedure: Creating a workflow template

1. Choose Tools  Business Workflow  Development Definition Tools  Tasks/Task Groups  Create.

This takes you to the Task: Maintain screen.

2. In the Task type field, choose the Workflow template entry.

3. Choose .

The Workflow Template: Add screen is then displayed.

Entering the basic data for the workflow template

1. Enter an abbreviation (of your choice) and a name (of your choice) for the workflow template to be created.

Abbreviation: < ini _ws>

Name: <Workflow: notification of absence ( ini )>

2. Choose .

3. In the Create Object Directory Entry dialog box, choose Local object.

The system has now allocated an 8-digit number for your workflow template. This number is made up of the 3-digit prefix number (Customizing setting) and a 5-digit number taken from a number range. This number together with the letters WS forms the workflow ID. Make a note of the ID so that you can later call the workflow more quickly.

Entering a workflow description

4. Go to the Description tab.

5. Choose the text type Task description and then .

The SAPscript text editor is then launched.

6. Enter a text that describes the task. You can use the following proposal:

<You can use this workflow to create a notification of absence. This will then be sent to your superior for review. You will be notified of the result of this review.

If your request is rejected, you can revise it and resubmit it for review or withdraw it completely.>

7. Choose to return to the workflow template and then save the workflow template.

Determining agents

To enable the workflow template to be started in dialog, the workflow template must be assigned to its possible agents.

8. Select Additional data &#61614;&#61472;Agent assignment &#61614; Maintain

The workflow template: agent assignment screen is displayed.

9. Position the cursor on the name of your workflow template.

10. Choose Properties…

The dialog box Task: <Workflow: Notification of absence (ini)> is displayed.

11. Set the General task flag.

12. Choose Copy and then .

Designating your workflow template as a general task means that every user in the system is authorized to start this workflow template in dialog.

Result

You have now created a workflow template as a "framework" for a workflow definition.

To create a workflow definition, you need tasks that are used as steps in the workflow definition.

I think this helped you out

[Former Member]

Hi Priya,

check the below links for workflow and some more steps also

REfer this link:

There is a good book from SAP Press that I would

recommend as a starting point.It's called Practical Workflow for SAP and it is by Alan Rickayzen.

http://www.sap-press.com/product.cfm?account=&product=H950

Workflow

http://www.sap-img.com/workflow/sap-workflow.htm

http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm

For examples on WorkFlow...check the below link..

http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm

http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf

http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm

http://www.workflowing.com/id18.htm

http://www.e-workflow.org/

http://web.mit.edu/sapr3/dev/newdevstand.html

Go through the following links on FORK :

http://help.sap.com/saphelp_nw04/helpdata/en/24/e2283f2bbad036e10000000a114084/frameset.htm

http://help.sap.com/saphelp_nw04/helpdata/en/8d/25f1e7454311d189430000e829fbbd/frameset.htm

http://help.sap.com/saphelp_46c/helpdata/en/c5/e4a930453d11d189430000e829fbbd/content.htm

http://www.insightcp.com/res_23.htm

http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMSTART/BCBMTWFMSTART.pdf

http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMDEMO/BCBMTWFMDEMO.pdf

http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMPM/BCBMTWFMPM.pdf

http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf

Work Flow

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1) Goto Tcode PFTC : Standard Task > Create Button>Workflow Templete

For Create Container

Element : ZBUS1001006

Name : ANy Name

Description

Data Type & Properties

Data Type:

select Object Type : BOR Object Type for BUS1001006

Properties:

Parameter Settingd : check all Import, Export & Mandatory Checkboxes

Basic Data :

-

---

Abbr : Create_View

Name : Some Name

Work Item Text : Create View Material & -

---

&

Click on DELE Button & Select Material From The List

Object Catagory : BOR Object Type

Object Type : BUS1001006

Method : View

Triggering Events

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---

Obj Catagory Object Type Event

BOR Object BUS1001006 View

activate it

Enter on BUS1001006 Object Type you will get Quadratel<> Button after that

double click on Quadratel<> button you get green button

after that the system will generate the task No.

check in the Event linkage Tcode : SWETYPV

if you find an entry with your Workflow and linkage active

goto Tcode : SWEC click on New Entries

Change Doc Obje Obj Cat Obj Type Event on create

Material BOJ Obje BUS1001006 View Option Button(Checked)

save this

goto Tcode : SWEC

Change Doc Object : Material

Obj Catagoty : BOR Type

Obj Type : BUS1001006

Event : View

Check with On Create Button

Goto SWETYPV

Obj Catagoty : BOR Type

Obj Type : BUS1001006

Event : View

Receiver Type : Some Work Flow No: WS80000431 like this

Click on Work flow Builder

If you need further info shoot me a test mail to callnaveen@gmail.com

~~Guduri