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Can anybody send me a detailed document on Work Flow.

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  • author's profile photo Former Member
    Former Member
    Posted on Jan 17, 2007 at 06:33 AM

    Hi Priya,

    check the below links for workflow and some more steps also

    REfer this link:

    There is a good book from SAP Press that I would

    recommend as a starting point.It's called Practical Workflow for SAP and it is by Alan Rickayzen.∏uct=H950


    For examples on WorkFlow...check the below link..

    Go through the following links on FORK :

    Work Flow


    1) Goto Tcode PFTC : Standard Task > Create Button >Workflow Templete

    For Create Container

    Element : ZBUS1001006

    Name : ANy Name


    Data Type & Properties

    Data Type:

    select Object Type : BOR Object Type for BUS1001006


    Parameter Settingd : check all Import, Export & Mandatory Checkboxes

    Basic Data :


    Abbr : Create_View

    Name : Some Name

    Work Item Text : Create View Material & -


    Click on DELE Button & Select Material From The List

    Object Catagory : BOR Object Type

    Object Type : BUS1001006

    Method : View

    Triggering Events


    Obj Catagory Object Type Event

    BOR Object BUS1001006 View

    activate it

    Enter on BUS1001006 Object Type you will get Quadratel<> Button after that

    double click on Quadratel<> button you get green button

    after that the system will generate the task No.

    check in the Event linkage Tcode : SWETYPV

    if you find an entry with your Workflow and linkage active

    goto Tcode : SWEC click on New Entries

    Change Doc Obje Obj Cat Obj Type Event on create

    Material BOJ Obje BUS1001006 View Option Button(Checked)

    save this

    goto Tcode : SWEC

    Change Doc Object : Material

    Obj Catagoty : BOR Type

    Obj Type : BUS1001006

    Event : View

    Check with On Create Button

    Goto SWETYPV

    Obj Catagoty : BOR Type

    Obj Type : BUS1001006

    Event : View

    Receiver Type : Some Work Flow No: WS80000431 like this

    Click on Work flow Builder

    If you need further info shoot me a test mail to


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  • author's profile photo Former Member
    Former Member
    Posted on Jan 04, 2008 at 08:54 AM


    Go through this documentation.


    To define the flow of the approval process in the system, you first create a Multistep task workflow template.

    For further information, refer to Definition of Multistep Tasks in the SAP Business Workflow documentation.

    Procedure: Creating a workflow template

    1. Choose Tools &#61614; Business Workflow &#61614; Development &#61614;&#61472;Definition Tools &#61614; Tasks/Task Groups &#61614; Create.

    This takes you to the Task: Maintain screen.

    2. In the Task type field, choose the Workflow template entry.

    3. Choose .

    The Workflow Template: Add screen is then displayed.

    Entering the basic data for the workflow template

    1. Enter an abbreviation (of your choice) and a name (of your choice) for the workflow template to be created.

    Abbreviation: < ini _ws>

    Name: <Workflow: notification of absence ( ini )>

    2. Choose .

    3. In the Create Object Directory Entry dialog box, choose Local object.

    The system has now allocated an 8-digit number for your workflow template. This number is made up of the 3-digit prefix number (Customizing setting) and a 5-digit number taken from a number range. This number together with the letters WS forms the workflow ID. Make a note of the ID so that you can later call the workflow more quickly.

    Entering a workflow description

    4. Go to the Description tab.

    5. Choose the text type Task description and then .

    The SAPscript text editor is then launched.

    6. Enter a text that describes the task. You can use the following proposal:

    <You can use this workflow to create a notification of absence. This will then be sent to your superior for review. You will be notified of the result of this review.

    If your request is rejected, you can revise it and resubmit it for review or withdraw it completely.>

    7. Choose to return to the workflow template and then save the workflow template.

    Determining agents

    To enable the workflow template to be started in dialog, the workflow template must be assigned to its possible agents.

    8. Select Additional data &#61614;&#61472;Agent assignment &#61614; Maintain

    The workflow template: agent assignment screen is displayed.

    9. Position the cursor on the name of your workflow template.

    10. Choose Properties…

    The dialog box Task: <Workflow: Notification of absence (ini)> is displayed.

    11. Set the General task flag.

    12. Choose Copy and then .

    Designating your workflow template as a general task means that every user in the system is authorized to start this workflow template in dialog.


    You have now created a workflow template as a "framework" for a workflow definition.

    To create a workflow definition, you need tasks that are used as steps in the workflow definition.

    I think this helped you out

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  • author's profile photo Former Member
    Former Member
    Posted on Jan 08, 2008 at 11:52 AM


    Workflow commonly used transactions

    Transaction Code Description

    MCA1 Workflow Information System

    PFAC Maintain Standard Roles

    PFAC_CHG Change Roles

    PFAC_DEL Delete Roles

    PFAC_DIS Display Roles

    PFAC_INS Create Roles

    PFTC_CHG Change Task

    PFTC_COP Copy Task

    PFTC_DEL Delete Task

    PFTC_DIS Display Task

    PFTC_INS Create Task

    PFTS Maintain Standard Task

    PFWS Maintain Workflow Task

    PPOM Maintain Organizational Plan

    PPOS Display Organizational Plan

    SWDC Workflow Editor Administration Data

    SWDM Workflow Explorer

    SWE2 Display and maintain Event Type Linkage

    SWE3 Display Instance Linkages

    SWE4 Switch Event Log On/Off

    SWEC Link Change Documents to Events

    SWED Assignment of Change Document to Object Types

    SWEL Display Event Log

    SWF3 Workflow Wizard Explorer

    SWF4 Workflow Wizard Repository

    SWI1 Selection Report for Workflow

    SWI2 Work Item Analysis

    SWI3 Workflow Outbox

    SWI4 Task Analysis

    with regards,


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  • author's profile photo Former Member
    Former Member
    Posted on Jan 08, 2008 at 12:28 PM


    Workflow is a tool for automating the business process so that the process itself flows smoothly, without bottlenecks and without dead ends. Critical parts of the process can be streamlined with deadline monitoring and contingency options. Participants are informed of milestones in the process. The process definition itself is powerful enough to allow business re-engineering with re-training and to eliminate the impact of workforce changes on the basic business process.

    SAP Business Workflow is the R/3 tool for handling the process automation within R/3 or between R/3 systems and other systems involved in the business process. It is flexible enough to handle ad hoc processes such as the circulation of an electronic document. It is robust enough to handle mission critical process in the production system such as the creation of a material master.

    The different R/3 applications supply standard workflows for the commonly occurring processes. Once these workflow templates are activated, they are ready for immediate use. A complete set of workflow tools, including the workflow editor and workflow generation wizard, are provided to enhance these standard workflows or create new workflows. These tools are complemented with transactions for monitoring, tracking and the statistical analysis of the processes.

    Because the business process often does not step at the R/3 boundary, various interfaces and third party tools are available for extending the process across systems.

    Workflow is the technique for automating business processes. It is particularly beneficial

    • when different people are involved in different parts of the process

    • when a process only occurs sporadically and the users need to be reminded of what they need to do

    • when the duration of the process is critical and deadlines have to be met

    • when the process definition is likely to change on the fly and retraining users is not possible.

    By automating the process, you free the users from having to know what to do when. Work items are sent to the participants notifying them of what they have to do, and a single click on the notification calls the correct transaction and navigates to the relevant screen.

    When the workflow runs it creates work items which are like e-mails, but

    • they have the advantage that they contain the intelligence needed to execute the relevant task with the correct data when the operational user executes them,

    • they provide their own functionality so that the operational user has access to everything that is useful to improve the flow of the process,

    • they disappear on their own when they have been executed by someone else or made obsolete.

    These work items can be received in the R/3 business workplace, MS Outlook (or any other MAPI compatible client), Lotus Notes, or work item notifications can be distributed by e-mail.

    SAP Business Workflow:

    • accelerates the workflow across applications, functional areas, organizational units, and time periods,

    • supplements the integrated management of processes in the SAP System with individually tailored options for automating and actively controlling business and communication processes,

    • combines integrated organizational management with flexible assignment of tasks and responsibilities to locations, positions, jobs, groups, or individuals,

    • actively supports a quick implementation of workflow technologies through predefined workflow templates, Workflow Wizards and flexible adjustment options,

    • integrates every employee in the value chain by providing a versatile integrated inbox ("universal inbox") at their work centers that can be configured individually,

    • provides a Workflow Information System that is the foundation for process change management and continuous business engineering,

    • was designed to be a change-management tool,

    • simplifies continuous business engineering and process change management with user-friendly tools for defining and dynamically changing workflow tasks

    • conforms to the workflow standards of the Workflow Management Coalition (WfMC)

    • interfaces to other mail clients such as Lotus Notes and MS Outlook

    sites regrding work flow:


    For examples on WorkFlow...check the below link..



    debug a workflow.

    This has a step by step procedure :

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