Archiving a purchave order in MM

[Former Member]

Hi,

i need to know if for archiving a purchase order in MM is mandatory to activate the deletion indicator of the item or i can archive the PO even if this indicator isn't activated.

My ides sistem ask me to activate this indicator for archiving? Is right or wrong?

Thank's to everybody for your help?

Carlo

[Former Member · Accepted solution]

Hi Carlo,

For PO deletion u need to set the deletion indicator. This will prevent the further transactions wrt to that PO. Archiving process will remove those PO that has deletion indicator set.

Hope this helps.

regards

Anand.C

[Former Member · Accepted solution]

Sorry,

but this means that if i don't have activated the deletion indicator i can't archive this PO??

Thank's in advance.

Carlo

[Former Member · Accepted solution]

Hi Carlo,

Yes, the PO must be marked for deletion before it is eligible to be archived. Also, the residence times need to be configured as well. Here is some further information from the help text regarding archiving PO's:

Two minimum periods (expressed in days) determine which purchasing document items are to be archived.

In the fields Residence time 1 and 2, enter the number of days to be taken into account for archiving.

Residence time 1 for items without deletion indicator

Before the deletion indicator is set for a document item, the system checks whan the relevant item was last changed.

Changes taken into account include a change in the order quantity and a goods receipt, for example.

The date of the last change is compared with the current date.

If no change has taken place within the specified residence time 1, a deletion indicator is set for the item.

Residence time 2 for items with deletion indicators

For document items for which the deletion indicator has been set manually or during the archiving run, the system checks how many days have elapsed since the deletion indicator was set.

The complete document is not archived until:

The deletion indicator has been set for all the items of a document

None of the items have been changed within the specified Residence time 2 (i.e. the last change was the setting of the deletion indicator.

After this, archived documents can be deleted from the database.

Dependencies

You can choose between a one-step and a two-step archiving procedure.

With the one-step procedure, a deletion indicator is set for the items of the purchasing document. In the process, the Residence time 1 is taken into account.

These documents are then archived in the same archiving run.

Residence time 2 is not taken into account.

In the two-step procedure, the deletion indicator is set in a first archiving run, taking the residence time 1 into account. In a second archiving run, the documents are archived taking into account the residence time 2.

I hope this helps.

Regards,

Karin Tillotson

[Former Member · Accepted solution]

Thank's a lot!!

Carlo

[Former Member · Accepted solution]

But when i have archived a PO, it's possible to restore this in the database?

Not to see the document, but restore in the database.

Carlo

[Former Member · Accepted solution]

Reloading archived data is never recommended - only in extreme emergency situations. That is why you should not archive the data until you are sure it is not needed online anymore. If it has been awhile since the data was archived, you could overwrite a more current document if the number range has been reused. It can also have "old" data such as a no longer used plant or purchase organization.

Regards,

Karin Tillotson

[Former Member]

OK, but i need more information

Message was edited by:

carlo benvenuti