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Advance (Down) Payment

Hi friends,

We have the following business scenario:

1. Delivery related billings

2. For a very few orders, custom made, we take some advance from the customers which can be any adhoc amount

3. Need to reflect this amount in the invoice as 'advance paid' and then the net as 'amount payable'

From what I have investigated so far, it is possible only thru' milestone billing plans and that to for only Order related invoicing via condition type AZWR. Is my inference correct or is there any other way to do it?

The requirement is so small i.e. just 30-40 such orders in an year that I am really wondering at the feasibility of getting into billing plans and then again, if it doesn't work with delivery related invoicing, it is a dead end.

I thought of having a new statistical condition to print which can be manually entered in the order but that again, because it is statistical will not reduce the gross value of the bill down to the value after adjustment of this advance.

Appreciate any short cut solution?

Many thanks.

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  • Posted on Jan 10, 2007 at 02:19 PM

    you are right, by the standard you can do it only by billing plans.

    I developed another solution base on 3 key points:

    1) a condition type in sales order called Down payment, that the user have to fill manualy when he needs it. this decrease the order value

    2) a new debit memo that can be create only with reference to the order with a condition type that has the same value of the reference document down payment condition (I use a custom formula to do it)

    3) a user exit in the accounting posting that selects the right accounts (in Italy we cannot post down payments into a revenue account due to legal requir.)

    4) when you post the delivery related invoice the special account is cleared and all posted to revenue.

    Pls. reward if this is helpful

    Regards

    Roberto Mazzali

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    • 1) How do you restrict the new debit note type to create only with reference to this order? i,e what/how/where do you use your custom formula?

      I set the mandatory reference in the sales order type customizing

      2) How do you manage the discounts/taxes here? The new condition type is defined at the end in the Pricing procedure? What step?

      I set the condition after the net amount, so it takes care of all discounts.

      taxes are excluded because are calculated even on the down payment document. It depends on your fiscal regulations.

      3) Yes, Gross amount, advance paid and net amount.

      I cannot reach the system so I cannot have alook to the condition type, I remember it was a normal value discount condition.

      Roberto

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