release of PO: task TS20000166: T16FW

[Former Member]

<b>Step 1</b>My PO is having 3 Step release strategy applied.

01    Sr Engineer  
02    Manager      
03    VP   

<b>Step 2</b>

Assignment of Role to Release Code (Table <i>T16FW</i> Maint. view<i> V_T16FW</i>)

3 different SAP users has been assigned as :

01 Sr Engineer

02 Manager

03 VP

<b>Step 3</b>

In table T16FC (maint. view V_T16FC) all the value in the field Role resolution for workflow (T16FC-FRGWF) is assigned 1 that is <i>Role resolution with group, code, and plant (T16FW)</i>

FRGCO FRGWF FRGCT

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01 1 Sr Engineer

02 1 Manager

03 1 VP

<b>problem</b>

Now coming to task TS20000166 (Release of purchase order) is where I am stucked.

What Agent I should I assign so that it uses the SAP user assigned in Table T16FW in Step 2 , so that it goes to all three. When the first person approves the workflow shold go to the next person. (till now there is no loop on task TS20000166, my workflow is copy of standard WS20000075)

[Former Member · Accepted solution]

Flora - After analysing the std. workflow(WS20000075) & std. task(TS20000166) versus your requirement of sending the work item step-wise(after 1st level approver approves, send work-item to next level approver), I think it is much better you design your own workflow template this way:

1. Create Workflow template. Listen to the same events as the SAP std. one

2. In the workflow builder, the flow can be

a)User-Decision step type with agent as a rule(build a custom FM which passes T16FW first record i.e Sr Engineer ).

b)When he approves create another User-Decision step and using same rule(and select onT16FW for 2nd record now )

c) so on for 3rd level

I would suggest you can also build a modeled deadline monitoring for the no. of days given at each level for the approver to take action

Also you would need to take care of the else part i.e when the approver rejects, what do you want to do.

Hope this helps.

[Former Member]

Hi Flora , In case you haven't solved this, this is how you go about it. Just enter the standard role 20000027 in the agent assignemnt of the task you listed and do the necessary binding. The event that triggers the process is releasestepcreated, dont change that, SAP handles the resending of the work item to the inbox of the approriate agents on the approval of the preceeding one. I hope the release strategy is configured and the number set to 1 on the work flow tab.