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Over-delivery tolerance of purchase order

Apr 17, 2017 at 08:06 AM

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Dear experts,

Where can I see default over-delivery tolerance for To-Stock Purchase Orders?

Best Regards,

Fred

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Best Answer
Anand Deth. G
Apr 17, 2017 at 09:40 AM
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Hi Fred,

The over-delivery tolerance in purchase order will be visible in the Basic Data sub tab of an item available under the "Items" tab of a purchase order. However, for "To-Stock" items the percentage you enter will not be considered. This tolerance will be considered only for non-stock items.

The below screen shot displays the over-delivery field being displayed for a To-Stock item. However, you can also see below that it is mentioned the tolerance is not considered for To-Stock items.

I hope this helps.

Regards,

Anand


overdelivery.png (137.1 kB)
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Hi Anand,

Thanks.

->However, you can also see below that it is mentioned the tolerance is not considered for To-Stock items.

I also found this and I am confused.

Is there anything we can do for over-delivery quantity of To-Stock materials in GR?

Best Regards,

Fred

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Hi Fred,

When you receiving the goods, If you receive more quantity that what was planned in the delivery notification or in the purchase order, then the system will give you a warning message. You can see a sample of the warning message below.

There is no hard-limit which restricts the quantity that you can receive from your supplier. This is in tune with real life business scenario where if your supplier has actually sent you more than what you have orders, you receive them first and then later sent the additional goods as a Supplier Return document.

I hope this helps.

Regards,

Anand

warning.png (103.8 kB)
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Dear Anand,

Thanks again for your reply.

I have some questions.

1. I also get a warning saying "Actual quantity exceeds open purchase order quantity for delivery item 10. Be aware that over delivery may be within tolerance range."

The tolerance is zero for To-Stock items? Is it possible to see the setting?

2. What if we used the over-delivery quantity in Goods Issue? How should we handle that?

Best Regards,

Fred

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Hi Fred,

1. The above warning is received when you post goods receipt against a purchase order. Like I said earlier, it is simply a warning to let you know that you are receiving goods more than what was requested. Even if you are receving a single quantity more than what you have planned or a thousand quantity you will get the same message. This setting cannot be set any where. The tolerance setting cannot be maintained for a To-Stock item.

2. If you are issuing more quantity than what was requested the system will again display a warning message informing you that you are sending more goods than requested. The system will not stop you from sending more quantity than what was requested. This is only restricted by the availability of stock in your warehouse.

I hope this answers your queries.

Regards,

Anand

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Dear Anand,

Thanks again and sorry for continuous questions.

Well understood with #1.

Regarding #2, I meant we received some over-delivery quantity in Goods Receipt and then someone used that over-delivered stock in Goods Issue. Later, we realized that those stock are actually over-delivered stock from a Goods Receipt. How can we handle that?

Best Regards,

Fred

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Hi Fred,

Now, from a system stand point you can always perform adjustment confirmation on the outbound delivery and bring the goods back to your warehouse. However, we need to be aware of what has happened physically in your warehouse.

If the goods have actually been shipped out and can that be bought back. If that can be bought back, what is the cost (monitory and reputation) of bringing the goods back? Can you manage by paying your supplier for the extra goods received and then not bring the goods back ? If not bring the goods back then return the extra goods back to your supplier.

You need to choose the best case scenario for your business from the above options.

Regards,

Anand

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