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author's profile photo Former Member
Former Member

email from workflow

hi all,

i need this a little fast, working on ess Ep6.0 ,sap 4.7 R/3 system with ITS. whenever an employee signs in and changes his address it updates the R/3 system, we have to send out an email to third party system non sap after the update.

1)what are the possible ways we can do it?

2)what kind of authorizations have to be given to the role (sap_employee) on R/3 side. since we are just implementing for address what kind of authorizations are required.(taking into account all the admins and users)

any help is great



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3 Answers

  • author's profile photo Former Member
    Former Member
    Posted on Oct 25, 2006 at 04:54 AM

    As far as Authorizations are concerned emp can change the address if U have assgined the service to ESS.

    Now to send mail U need to go for an workflow which will be triggered based on the event triggered after updation of address.

    Do one thing..

    Update the address of an employee and check in SWEL for Event.If any event has been triggered U can use it to initiate a workflow which will send mail.

    the prerequisites to see the event is to activate the event trace from Tcode SWELS.

    And chk that internet mail is enabled in ur system.

    If U have doubts please let me know so that I can help U out in details.

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  • author's profile photo Former Member
    Former Member
    Posted on Oct 25, 2006 at 01:55 PM

    These are Object types (ADDRESSEMP, ADDREMPUS)

    See the Event CHANGED(triggered only in case of change of address) besides these Object types.

    Show this to a workflow consultant and also look for a standard workflow WS01000080.

    And for internet mails get in touch with Ur basis guy.

    Please do write for anyother clarifications.

    Award points if helpful

    Message was edited by: Biswajit Das

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  • author's profile photo Former Member
    Former Member
    Posted on Oct 25, 2006 at 02:08 PM

    Hi Venu

    U can send mails with the exact data U want because if I speak technically U'll get all the data in the EVENT "CHANGED" container(Can be understood If anybody has workflow knowledge).

    AS far as the workflow is concerned U can add steps to send any number of mails in that after coping the same.

    U'll face some difficulties if U try to modify workflow as U have no technical background..But this is real easy for a person who has a little technical and Workflow knowlegde.

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    • Former Member Former Member

      hello all,

      Thanks for the replies, still not able to see anything in my mail box. is there a specific example i could try and see. heres what i did

      a)i copied the standard workflow template ws01000080.

      ihave here

      a)attributes changed created

      b)find employee

      c) address changed by employee

      d) address subtype is home address

      e)notification for address changed/created

      f)workflow completed

      and i inserted a step (send mail)just before the step(workflow completed)

      i tested the send mail task (stand alone) just by itself in the test workflow and its working properly it goes to external email when i specify a recipient.

      how is this process working?

      correct me if i am wrong

      like i change the address in ess and it updates the R/3 system and then it triggers the workflow where is this template ws01000080 being called.

      is it that i change the address in pa30 still the workflow is how do i send an email for this workflow just from the R/3 side.

      any insights would help.



      just need some details guys.

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