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Carry forward of commitment budget from previos fisca year

Apr 03, 2017 at 12:35 PM

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Former Member

Dear All,

Good Day..

We have a PO created on 2016 Fiscal Year. Now we are in Fiscal year 2017.In our business process commitment budget consumes and checks at the time of PO creation.At the time of GR creation there is no budget check.Now in Fiscal year 2017 while doing GR against the PO system is giving error that budget is exceeded for a particular WBS element,Fund and Fund center.when I checked the system in Budget consumption report for this combination budget is showing available in FY 2016 not FY 2017.Now I would like to transfer the below commitment budget from FY 2016 to FY 2017.


Please help me on this issue.

Thanks,

Hari

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1 Answer

Eli Klovski
Apr 03, 2017 at 02:27 PM
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Hi,

First of all, clarify which budget you speak about. Because, you mentioned both Fund centre and WBS. It can be, therefore, either CO or FM budget or maybe both. Secondly, you have to carry-forward your commitments (with or without budget, that's up to your business requirements) either in CO, FM or both modules.

Regards,

Eli

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Former Member

Dear Eli,

Good Day..

Hope you are doing great.

Thank you very much for your reply on this issue.

The budget is only FM commitment Budget. In our business process WBS is nothing but Funded program.we don't have CO budget.

In FMBB we post budget document in combination of Fund, Fund center, Funded program and commitment item.

Below is our problem.

1. PO is created in FY 2016with 395 line items.

2.Down payments posted against PO line items through ME2DP transactions in FY 2016.

3.Few down payments reversed and cleared in 2016 against few PO line items then Those PO line items deleted in 2016.

4.Few invoices documents and GR documents posted in 2016 Fiscal year.

5.we carry forwarded the commitment budget to 2017.Up to this there is no problem.

6.Now Few GR documents revered in FY 2016 after carry forward of budget from 2016 to 2017.

7.Now we are in FY 2017.

8.Now user doing GRs for pending Po line items in FY 2017 April and system is showing the below error.

Annual budget is exceeded by 316593.35 USD ( FM CB Availability control) for NOT RELEVANT/3000/51201003000/5120000/5120100

Message no FMAVC002

NOT RELEVANT = GRANT

3000 = FUND

51201003000 = FUND CENTER

5120000 = Commitment item

5120100 = Funded program ( WBS) account assignment in PO.

Now for the above combination I checked commitment budget in the transaction FMRP_RW_BUDCON budget consumption report for 9G(commitment budget category) for FY 2016 and found the following amounts in the budget columns

After carry forward of commitment budget in 2016 The GR reversal happens. Now we are in FY 2017

please give me your valuable suggestions how to proceed on the above issue.

Thanks,

Kishan.

budget.png (16.3 kB)
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Former Member

Hi Eli can please suggest on this issue.This is very potential issue for us.

Thanks,

Hari

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Hi,

When you carried-over your budget, it was only the available budget, i.e. remaining one which was not consumed by PO. PO has created a commitment, which equally consumed the budget. Technically speaking, you are supposed to carry-forward your commitments to the next year. The only case, where you are not obliged to do so, if you work with the budget profile, which doesn't require PBET update.

When you carry-forward a commitment you can also automatically carry-over the budget this commitment has consumed. This is set up in the customization of commitments carry-forward under PSM/FM settings.

Regards,

Eli

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Former Member

Dear Eli,

Thank you very much for your valuable time and suggestion.

Now also is it possible to move this FY2016 negative budget from FY 2016 to FY2017 by doing configuration settings of commitments carry forward in PSM/FM.

Thank you again for your support.

Thanks,

hari

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Moving negative budget? I don't get it...

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Former Member

Dear Eli,

Good Day..

In Budget consumption report amounts in consumed budget column showing negative as shown in the above.Now how to make this negative amounts into positive or how to transfer these amounts to next year.

Thanks,

Hari.

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Well, consumed budget is not remaining budget and you cannot 'convert' amounts from negative to positive. If you have negative consumed amounts, it means that cancellations happen in the year different from the FM year of the original documents. Another possibility could be that your AVC ledger is completely messed up and has to be initialized.

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Former Member

Dear Eli,

Could you please provide me required steps and Transactions for AVC ledger initialized.

We are using Multi year financial plan.

Thanks a lot for your Kind support.

Thanks,

Hari

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If you work with multi-annual budget, then what the problem is??? There is no carry-forward with multi-annual budget. Yes, the reports on annual basis will be a bit 'diverted', but that's normal with multi-year regime.

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Former Member

Dear Eli,

Good day..

As suggested by you I was tried the AVC ledger initialized with this transaction code FMAVCREININT.

But it was not reset the negative amounts into positive.please suggest me is there any preliminary steps required before the execution of FMAVCREININT transaction.

Thanks,

Hari


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