Best Practices to store purchase order related docs

[Former Member]

Hi,

Iam in process to find a way to store the docs(like xls,doc, pdf, jpeg etc..) which are uploaded by the vendor/user for perticular purchase order.

What is the best way to store them and where to store them, either on portal server or R/3? b'cos each purchase order or material will have different documnets to render or store.

any type of suggestions are appreciated?

Thanks,

Damodhar.

[Karin · Accepted solution]

Hi Damodhar,

have you thought about storing them in KM? You could create an additional Metadata which is manadory and has to be filled in on uploading a document. You could the create a taxonomy that sorts the documents by purchase-number. Or you could create a separate folder for every order.

If the documents should only be visible for the parties involved and they have to work together on these documents, you could also think about using Collabotation.

Rooms

These are the options I can see in the standard.

There is also the possibility to use additional repositories e.g. like the DMS connector or to develop your own connector

Hope this helps

Kind reagrds

Karin

[Former Member · Accepted solution]

HI,

thanks for your suggestions, iam thinking about KM right now, but if i create new folder for every PO or material or QN it will be huge number of folders.

but KM is good idea, i don't have any other ideas instead of KM.

any other ideas are invited?

thanks,

Damodhar.