Creating a GRN for low value deliveries

[Former Member]

In our SAP implementation (47x200), Purchase Order Line Items with a value less than 100 GBP are processed without a goods receipt. In fact when the stores try to create a goods receipt note for these low value items, they get an error message and cannot create a GR. Finance claim that this way of working saves them the trouble of matching the invoices to goods receipt notes. However, the stores would like to create a goods receipt note for some of these low value items. Is it possible to allow the optional creation of goods receipt notes for some of these low value items without disrupting finances' procedures?

[Former Member]

Hi John,

In vendor master/info record, there is a indicator by name GR based IV (Invoice Verification). This is copied into PO when you create one and this influences the IV process. If it is not checked in the PO, finance can post invoices without refering to GR.

Does it solve your issue?

Raj

Reward points if helpful

[Former Member]

Hi,

If GR-Based IV is checked then invoice verification will be carried out based on your delivery note (GR).

If GR-Based IV is not checked then invoice verificaiton will be carried out based on ur purchase order.

If GR-Based IV is not checked it will not mean that there will be no GR.

If you are not going to post a GR for a PO, it will be always shown in the GR/IR balances.

Quantity differences between goods receipt and invoice receipt for a purchase order result in a balance on the GR/IR clearing account.

If the quantity invoiced is larger than the quantity received, the system then expects further goods receipts for this purchase order to clear the balance.

If the quantity received is larger than the quantity invoiced, the system then expects further invoices for this purchase order to clear the balance.

Just go thru this link which will help you in understanding the funcationality.

http://help.sap.com/saphelp_47x200/helpdata/en/30/1060387db94003e10000009b38f8cf/frameset.htm

Hope this helps.

Thanks,

Viswanath