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PR deletion in Next Fiscal Year after FM Closing and Budget Behaviour

Mar 07, 2017 at 11:37 AM

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Dear Team,

We have Formal Budgeting implemented and our scenario is as follows:

Currently if any Open PR (FY 2016) is carried forward as per FM Closing Activity if deleted in next fiscal year (FY 2017) then budget is get updated(Increased) against respective Fund Center and Commitment Item.

Now our requirement is if Open PR's of Previous Fiscal Year (FY 2016) carried forwarded to next fiscal year (FY 2017) through FM Closing Activity and if the same PR's gets deleted then Budget should not be updated (Increased) against respective Fund Center and Commitment Item.

Request for solution.

Regards,

Pranav Bhatt

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1 Answer

Eli Klovski
Mar 09, 2017 at 11:56 AM
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Hi,

Your requirement is not covered by standard behaviour of FM module. There are two ways of 'attacking' this:

a) Procedural

b) Technical

If you choose procedural way, you can think of a special fund source where your PRs are carried-forward. This fund source will not be used, then, for any new commitment. This way, even if deleted, PR won't increase effectively operational budget of the current year.

If you go for a technical solution, the only way to 'cancel' automatic increase of available budget is to reduce it again. It could be done either by budgetary document or by a consumption, e.g. funds block EMF. Whatever way it would be, you will have to develop a program which would search for all de-commitments of PR (it can be done via FMIOI table, if you use PBET, for example) and reduce the budget accordingly. Alternatively, you can anticipate such an intervention in MM, where you manage PRs, applying a user-exit after the reduction of PR occurs.

Regards,

Eli

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