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Jan 27, 2023 at 07:06 PM

write off GR w/o impact on project invoices

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The need is to be able to write off good receipts without impact on customer project invoices.

Example:

We have a Purchase Order for service (in hours) to be provided by a subcontractor. A PO is created with corresponding WBS element. Lets say PO is for 10 hours.

Contractor worked 8.5 hours. We have a good receipt for 8.5 hours but corresponding vendor invoice for only 8 hours has been booked (subcontractor has forgotten 0.5 hours). Then, our GR/IR account is still not cleared because of these 0.5hours that have been received but that will never be invoiced.

We want to clear our GR/IR account. To do so, we should be able to use app maintain GR/IR clearing account to write-off open items.

If we use it and click post, then GR/IR is correctly cleared BUT with a diminution of original charge account booked to WBS element. As a result, this diminution of charge will be taken into account when customer will be billed: final customer billing will be reduced for corresponding cancelled subcontractor cost.

= This is not correct: the amount that is written off from good receipt should not be taken into account during customer billing.

What can be done so that GR/IR account will be cleared and written off without impacting project billing ?