Clearing of a concrete credit-side down payment when entering the final invoice (FB60)

[former_member837165]

Hello all,

I am relatively new to SAP FI and am not really getting anywhere regarding possible automated steps for down payments made.

So far, the status is that down payment requests/markup items (SHB-KZ=KA) created in F-47 can be posted via F-48 for down payment/accounting transaction, and the payment run (via F110 on vendor level) for down payments also works after the systemic payment block "A" (FB02) has been explicitly released for the respective down payment before.

The special G/L accounts are also already maintained. In the test system, I have already been able to see on the basis of a vendor (with previously "empty/clean" FBL1) that the clearing (in terms of amount) between a down payment made and a fictitious final invoice works, so that we finally (via F110) also only pay the outstanding REST amount.

When entering the final invoice (FB60), I also receive a note about down payments already made (pure information).

Via F-54 it is possible to clear a final invoice with a concrete down payment made (this can be selected there).

QUESTION:

Is it possible to embed this selection already in FB60 (after said note). Criticism of our management is that the payment block cancellation (from a corresponding down payment) is overlooked/forgotten when entering the final invoice due to the large number of daily transactions -> the down payment already made does not achieve a deduction from the final amount and we thus pay out "too much" overall.

Since the deduction of down payment against final invoice basically works (based on the open items of the vendor), as soon as the payment block is removed manually, I am confused by the statements in the SAP documentations, whether one has to imagine under it ONLY the amount-based clearing OR ALSO a further selection option (as in F-54):

Notes from the German SAP documentation:

1.[...]In order to take down payments into account, the system issues a warning when entering an invoice. This indicates that there is a down payment commitment. It can then be decided immediately whether this down payment is to be cleared. However, this message is dependent on the system configuration.[...]

...as described I get this hint. However, I would actually assume that in the next moment a window "pops up" (comparable with the F-54) to remove the payment block from the concrete down payment to be selected...

2.[...]By removing the blocking indicator with the document change function, you release the down payment for clearing.[...]

...this step of "blind" deduction of the funds works as described above....

3.[...]The payment program clears by deducting the down payment amount from the corresponding invoice amounts and pays the difference. The program automatically clears the down payment.[...]

AND

4.[...] When are down payments transferred? Manual transfer posting of down payments is required in the following cases:

[...]

You want to explicitly assign a down payment to an invoice with which it is to be cleared. The system notes the document number of the invoice in the down payment line item. The payment program does not deduct the down payment until the related invoice is paid.

[...]

To summarize:

Is there any way to achieve the selection of a specific down payment when entering the final invoice in order to release the payment block concerned/is this to be set on the Customize side....

OR is this procedure in principle not provided, so that one finally after payment run EACH credit. Down payment the (thereby systemically set) lock must remove SINGLE, so that on later day X (on which the final settlement reaches us) everything is ALREADY PREPARED for the settlement/difference deduction?

Alternative:

Is it possible to change the systemically set payment block on the down payment (which is set AFTER its payment run) somewhere in customizing so that it is not set in the first place? Or does this still have negative consequences elsewhere?

I hope I have described the problem reasonably well and am grateful for any advice �� !

Many Thanks

Kind regards

Michael

[former_member27]

Hi michal-ac-84,

Thank you for visiting SAP Community to get answers to your questions.

It seems you put a lot of time and effort to this question so I wanted to suggest the following:

As you're looking to get the most out of your community membership, please consider including a profile picture to increase user engagement & additional resources to your reference that can really benefit you:

Profile https://developers.sap.com/tutorials/community-profile.html

Tips for Questions: https://community.sap.com/resources/questions-and-answers

Consider taking our Q&A tutorial at: https://developers.sap.com/tutorials/community-qa.html.

Make sure you've applied the appropriate managed tags -- because if you don't apply the correct managed tags, the right experts won't see your question to answer it.

I hope you find this advice useful, and we're happy to have you as part of the SAP Community!

All the best,

Dedi