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Dec 19, 2022 at 05:11 PM

Handling Near Expiration batches

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Dear Gurus, we need to know how to properly handle Near Expiration batches in SAP ECC. When a batch reaches the expiration date, SAP flags the batch master record as "Restricted" and moves the stock to the "Restricted" status/category. Also, an "stop shipment" can occur which leads the Quality team to manually flag the batch as "restricted" achieving the same result, for all plants worldwide.

Users are segregating "Near Expiration" stock manually, so it can later be considered to be possibly shipped in very particular and controlled situations, they manually move the stock to "Blocked" status/category, it can be done for x Units of a batch and later can easily be released to "Unrestricted" by the Supply Chain team (as the batch is still "unrestricted"), without involving the Quality team.

One other way of working is to move expired stock from "Restricted" to "Blocked" as well, despite the batch status being flagged as "Restricted". Although it will never be moved to "unrestricted" while the batch is flagged "Restricted" it seems to confuse the users as we would be mixing up expired stock with near expiration stock in blocked.

In short, is this a good policy to keep the expired and stop shipment stock in "Restricted" status and the "Near Expiration" in "Blocked"?