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5 days ago

How to create Debit note on supplier invoice in SAP ByD?

65 Views Last edit 5 days ago 2 rev

When a Purchase Order Items are delivered by Supplier, we have incoming material quality check. In that inspection activity we found that the supplied items are no good and Quality Control Inspector asked for repairing by Production team / return to Supplier This results in cost incurred at our end which we need to get reimbursed by Supplier. For this purpose, we need to issue Debit Note on the Supplier Invoice posted.

USE CASE 1 : Where No stock movement or Tax entries involved :

Raw Material Received : INR 1000.00

Supplier Invoice posted : INR 1000.00

Cost of repairs : INR 50.00

Debit Note to be issued to Supplier : INR 50.00

Net Payable in Supplier Payables ledger : INR 1000 - 50 = INR 950.00.

One way to just reduce payable is to create new charge in the Payables>Supplier account. However, it does not give option of output document i.e. Debit Note which you can send to Supplier informing cost recovery.

USE CASE 2 : Where there is stock movement and Tax entries involved :

Raw Material Received : INR 1000.00 + INR 180 GST = Total INR 1,180.00.

Supplier Invoice posted : INR 1000.00 + INR 180 GST = Total INR 1,180.00.

Goods Returned : INR 50.00 + INR 9.00 GST = Total INR 59.00

Debit Note to be issued to Supplier : INR 59.00

Net Payable in Supplier Payables ledger : INR 1180 - 50 = INR 1121.00.

Print out of Debit note with Sign/stamp of company authorized person is to be sent.

How to create and take print?