How to clear a G/L account type Accruals or clearings

[emahe]

Hi there,

Do you know how to clear a G/L account type Accruals or clearings

Example with GL Account 487000 - Deferred revenue

- We cannot tick the box 'Open item management'

- The system doesn't seem to make automatic clearing - I do not access to the report GL account - Open items.

=> how can we clear it manually or at least how can we see quickly what is not cleared yet?

Thanks for your help,

Elen

[former_member751493]

Hello,

G/L accounts of type Accruals and Clearings are used in the account determination profile and they are assigned to the automatic transaction, i.e. goods and services receipts posts the cost aginst g/l Supplier invoices to be received, the related supplier invoices are posted to g/l Purchases in transit. Later, the GR/IR clearing run clears those "Accruals and Clearings" g/l accounts, depending on the status of the PO.

With reference to the SAP pre delivered account determination profile for the French chart of accounts, the Deferred Revenue is used to defer revenue from customer invoices related to sales order for which an accrual method was assigned.

Let say that you sell a service for a fixed price, and the accrual method is "recognize at point of delivery". When you bill your customer, the revenue will get deferred. Then, when the status of the SO will be "Delivered", the next revenue recognition run will clear debit the deferred revenue g/l account and credit the revenue g/l. I am assuming you are not using IFRS 15, in which case the Deferred revenue g/l may be cleared by rev rec for Revenue Accounting Contract document types..

To investigate what postings generated the balance of the deferred G/L account, I will suggest using the report for sales accruals.

Good luck!

Sergio

[emahe]

Hello Sergio,

I knew how this type of account is working but I hoped to find in a report the indication of the clearing (with an ID).

But thanks very much for the report suggested which is easy to read and understand!

Your help is really appreciated.

Have a nice day,

Elen