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Former Member

recurring entry reference field

does it matter what is used for reference field? I get an error message indicating the reference field entered was previously used

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4 Answers

  • Mar 01, 2017 at 07:20 PM

    Hello,

    Reference field may be used for some specific purposes like clearing, sorting etc. Hence it should be unique (as far as possible).

    For example for invoices, we may put PO number in Reference field. This will be helpful during automatic clearing.

    If this doesnot answer your doubt, kind mention more details like document type used, Exact Error Details (screenshots will be helpful)

    Regards,

    NP

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  • Mar 05, 2017 at 10:39 AM

    Hi,

    May be some Validation is activated for the reference filed.

    Try a 2 Transaction in FB50 and post with same reference !!

    Check your Second document with same reference throws error message..

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    Former Member
    Mar 06, 2017 at 05:03 PM

    Further to the validation point, the best approach is to active trace.

    GGB0 - Header - Extra - Active Trace. - Simulate an Accounting document.

    It will let you know the exact Validation rule that getting triggered.

    Reference Field does matter with reference to the business design & interpretation. Ideally duplicate invoice check is made at Reference field level to ensure duplicate invoices aren't booked.

    It's a subjective field depending upon business requirement.

    Jaymin B.

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    Former Member
    Mar 08, 2017 at 08:02 AM

    Its standard SAP check where Date , Amount & Reference will be checked for avoiding repetitive booking of same invoice. Ideally same reference should not be captured double in same fiscal year. In Industry , generally reference contains unique details like invoice no.

    If it is genuine case user can put "." or marker and get the entry posted

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