Skip to Content
Jun 14, 2022 at 02:09 PM

Why & What documents created for different SAP Modules when we go through SAP Order to Cash ?



I got few questions regarding different steps of SAP Order to Cash (SAP SD).

The below but may be considered as complete SAP Order to Cash cycle;

Inquiry > Quotation > Sales Order > Shipping / Goods Delivery / Post Goods Issue [Pick / Pack / Delivery] > Invoice Sent > Payment Received > Goods Return / Post Goods Receipt (with Payment Return)

and following documents created when we go through this module in SAP;

1. SAP SD Documents = Inquiry & Quotation;- SALES/SERVICE QUOTE


3. SAP SD & MM Documents = Shipping / Goods Delivery / Post Goods Issue [Pick / Pack / Delivery]; Dispatch document

4. SAP FI Documents = Invoice Sent (To Customer) : invoice

5. SAP FI Documents = Payment Received; receipt voucher

6. SAP SD, FI & MM Documents = Goods Return / Post Goods Receipt (with Payment Return); credit note

a). at point 3 above, an SD document is created PGI, but it also decreases stock level of the specific material. for example, if we want to calculate the cost and profit of sold units from this material, how we calculate it? I mean for example while creating the material master and while adding the stock of this material I've entered the unit price $1.5 & $1.7 respectively for each unit. But in the Sales Order I sold it for $2.0. How can i calculate and view my profit margin at this PGI step of this SAP O2C? Please guide. Also confirm me, whether I'm right about it that for PGI, 01 document for SD and 01 for MM created? otherwise guide me about this as well. thanks.

b). at point 4 & 5 above, the documents created related to SAP FI, because at point 4, AR increases and sales increases. but at point 5, when customer pays, AR decreases and Cash/Bank increases. I believe there is no impact on Material Stock and/or at its price/profitability? Am I Right?

c). at point 6 above, the whole Sales Order is now reversed, the goods received back, which increases the stock back to initial level. the received payment is returned to customer, which only decreases the Cash/Bank, not affect the Account Receivable. Am i Right?

d). I've another question and that is, while we add the stock for a Material (t-code: MB1C), a document created in system with document serial starting from 49 and document type WA. if it is correct then in this document, Dr. is "792000 - Finished Goods" & Cr. is "799999 - Initial Entry-Own". One of these accounts is related to GL Ledger Accounts & Second from Material Management Ledge Account, if we look for them in "T-Code FS00". How this activity affect the SAP MM & SAP FI? Also help me to understand this document can be used to get the Cost of Goods Sold and Calculate Profit Margin about sold goods? because when we look for stock level for a Material in MMBE, it only reduce the stock with the amount, of which we have done PGI (Post Goods Issue) and relative cost price, the cost price what we have entered while adding the stock of this Material via T-Code: MB1C. Please help me to understand this whole scenario?