How to Close 2 years Old Open PO

[vitthalasap]

There are some two year old open service PO

Now customer wants to close the PO

The invoices has been posted for lower amount than the PO or some invoice has been posted as non-PO.

Now customer want to close all such PO

But customer don't want the accounting entries in current fiscal

What should be the solution in above case

Please explain both scenarios.. 1 want to book any cost against PO and 2. Dont want to book any cost against PO

Please guide

[BijayKumarBarik]

If invoice receipt done with reduced quantity- come back to that PO and edit PO quantity to invoice receipt quantity and save. Also set Final invoice indicator in Invoice TAB and Delivery completion indicator in Delivery TAB of PO Item Detail to save.

If PO have open GR and open IR- you need to close it all open transactions but system will have accounting impact. Check PO report in MB5S and try with MR11

[raymond_giuseppi]

This requirement came from MM functionals, did you try to use some BAPI_PO_CHANGE to set the final invoice/receipt flag on the PO items.

• Wouldn't that also clear the PO related commitment in CO
• Did you/they ask your Financial functionals, how do they intend to clear GR/IR (goods receipt/invoice receipt) without any accounting entries in current fiscal year (I wont even consider inventory valuation also)

[bhumi_1star]

Hi,

As per SAP standard , you can set delivery Completion indicator at item level, but SAP will still allow to do GR against PO pending Quantity,

Second option is , you can reduce PO Quantity as per GR Quantity so automatically you PO has been closed.

Bhumika

[amruta_k]

Hi,

You need to develop custom program to skip all standard errors then only you can shortclose those PO.

Shortclose means placing Lock/deletion indicator.

Thanks,

Amruta

[vitthalasap]

Thank You Amruta

Could you please explain this solution in more details

[amruta_k]

Hi,

You need to take help from ABAP team.

Custom program will derelease PO, set delivery complete/final invoice indicator, deletion indicator on line item & will save and again release PO.

Thanks,

Amruta