PO approval additional email at inbox

[Expert]

Hi,

How can I set the setting for PO flexible workflow, that the PO approver receives, not only a news in inbox, but also a separate email?

Thanks

[Expert · Accepted solution]

Hi,

The setting for PO flexible workflow can be done by configuring the system to notify the approvers via email about the new work items if that os what you are wanting to accomplish here. A custom template as a copy of the pre-delivered templates can be created where you can create language-specific variants, define subject and body text within the "Maintain Email Template" app. Please ensure the business catalog: SP_CORE_BC_OM and Business role: SAP_BR_ADMINISTRATOR - administrator is assigned. You can copy the pre-delivered email template into the custom name space. Please see the below for further reference: https://help.sap.com/viewer/0e602d466b99490187fcbb30d1dc897c/2108.500/en-US/ceeb8059ce984943bfe9bbc7... Hope this helps. Thank you!

[i015192]

Email notification for purchase order workflow

What all situations qualifies to trigger an email for a purchase order?

For Approver: As soon as the workflow is triggered, the approver will be notified through an email to approve the purchase order.

The template SWF_CRT_NOTIFY_RECIPIENTS should be copied in the app Maintain Email Templates, and name mandatorily as YY1_00800238_CRT_19.

Note- This template will only contain the purchase order number.

For Deadline Email Notification: Once deadline is reached, an email will be triggered to the approver.

A custom email template needs to be configured for this in purchase order workflow. This template can be configured with detailed information from the purchase order.

Note- Custom email template can be created by copying the sample template MMPUR_PO_WFL_DEADLINE_EMAIL.

After Approval or Rejection: As soon as the purchase order is approved or rejected, an email will be triggered to the creator of the purchase order.

Template SWF_WORKFLOW_COMPLETE_NOTIFY should be copied in 2 templates and named mandatorily as YY1_00800238_COMPLETE_POSITIVE and YY1_00800238_COMPLETE_NEGATIVE respectively.

This information can e found on the online documentation help

Best regards

Maria